SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
FORM 10-QSB
[X] Quarterly Report Pursuant to Section 13 or 15(d) of the
Securities Exchange Act of 1934
For the quarterly period ended March 31, 1998
[ ] Transition Report Pursuant to Section 13 or 15(d) of the
Securities Exchange Act of 1934
For the transition period from ______ to ______
Commission file number 0-20743
OPEN PLAN SYSTEMS, INC.
(Exact name of small business issuer as specified in its charter)
Virginia 54-1515256
(State or other jurisdiction of (IRS Employer Identification No.)
incorporation or organization)
4299 Carolina Avenue, 23222
Building C, Richmond, Virginia (Zip Code)
(Address of principal executive office)
(804) 228-5600
(Issuer's telephone number)
_____________________________________________________________
(Former name,former address and former fiscal year,if changed since last report)
Check whether the issuer: (1) filed all reports required to be filed by
Section 13 or 15(d) of the Securities Exchange Act of 1934 during the past 12
months (or for such shorter period that the registrant was required to file such
reports), and (2) has been subject to such filing requirements for the past 90
days. Yes _X_ No __.
State the number of shares outstanding of each of the issuer's classes of
common equity, as of the latest practicable date:
Common Stock, no par value - 4,472,433 shares as of May 12, 1998.
Transitional Small Business Disclosure Format (check one): Yes No X
<PAGE>
OPEN PLAN SYSTEMS, INC.
Table of Contents
<TABLE>
<CAPTION>
PART I. FINANCIAL INFORMATION Page
<S> <C> <C>
Item 1. Financial Statements
Consolidated Balance Sheets - March 31, 1998 (unaudited) 1
and December 31, 1997
Consolidated Statements of Operations- Three months 2
ended March 31, 1998 and 1997 (unaudited)
Consolidated Statements of Cash Flows - Three months 3
months ended March 31, 1998 and 1997 (unaudited)
Notes to Consolidated Financial Statements - March 31, 1998 4
Item 2. Management's Discussion and Analysis of 9
Financial Condition and Results of Operations
PART II. OTHER INFORMATION
Item 1. Legal Proceedings 11
Item 2. Changes in Securities and Use of Proceeds 11
Item 3. Defaults Upon Senior Securities 11
Item 4. Submission of Matters to a Vote of 11
Security Holders
Item 5. Other Information 11
Item 6. Exhibits and Reports on Form 8-K 11
SIGNATURES
</TABLE>
<PAGE>
OPEN PLAN SYSTEMS, INC.
PART I
FINANCIAL INFORMATION
Item 1: Financial Statements
Consolidated Balance Sheets
(amounts in thousands)
<TABLE>
<CAPTION>
March 31, December 31,
1998 1997
-------------------------------------
(Unaudited)
<S> <C> <C>
Assets
Current assets:
Cash and cash equivalents $ 111 $ 73
Trade accounts receivable, net 5,097 5,486
Inventories 9,746 10,780
Prepaids and other 669 686
Refundable income taxes 795 795
Deferred income taxes - 106
-------------------------------------
Total current assets 16,418 17,926
Property and equipment, net 3,600 3,493
Goodwill, net 4,368 4,427
Other 486 468
-------------------------------------
Total assets $ 24,872 $ 26,314
=====================================
Liabilities and stockholders' equity
Current liabilities:
Trade accounts payable $ 1,823 $ 2,411
Accrued compensation 403 393
Other accrued liabilities 248 280
Customer deposits 741 841
Line of credit 2,726 2,110
Current portion of long-term debt and capital lease
obligations 95 126
-------------------------------------
Total current liabilities 6,036 6,161
Deferred income taxes - 110
-------------------------------------
Total liabilities 6,036 6,271
Stockholders' equity:
Common stock, no par value:
Authorized shares - 50,000
Issued and outstanding shares - 4,472 20,088 20,088
Additional capital 137 137
Retained earnings (1,389) (182)
-------------------------------------
Total stockholders' equity 18,836 20,043
-------------------------------------
Total liabilities and stockholders' equity $ 24,872 $ 26,314
=====================================
See accompanying notes.
</TABLE>
<PAGE>
OPEN PLAN SYSTEMS, INC.
Consolidated Statements of Operations (Unaudited)
(amounts in thousands, except per share)
<TABLE>
<CAPTION>
Three Months ended March
31
1998 1997
------------------------------------
<S> <C> <C>
Net sales $ 7,900 $ 6,437
Cost of sales 6,256 4,976
------------------------------------
Gross profit 1,644 1,461
Operating expenses:
Amortization of intangibles 69 69
Selling and marketing 1,972 1,250
General and administrative 744 728
------------------------------------
2,785 2,047
------------------------------------
Operating loss (1,141) (586)
Other (income) expense:
Interest expense 66 8
Interest income - (35)
Other, net - (10)
------------------------------------
66 (37)
------------------------------------
Loss before income taxes (1,207) (549)
Income tax benefit - (234)
------------------------------------
Net loss $ (1,207) $ (315)
====================================
Basic and diluted loss per common share $ (.27) $ (.07)
====================================
Weighted average common shares outstanding 4,472 4,472
====================================
</TABLE>
See accompanying notes.
<PAGE>
OPEN PLAN SYSTEMS, INC.
Consolidated Statements of Cash Flows (Unaudited)
(amounts in thousands)
<TABLE>
<CAPTION>
Three Months ended
March 31
1998 1997
----------------------------------
<S> <C> <C>
Operating activities
Net loss $ (1,207) $ (315)
Adjustments to reconcile net loss to net cash used in
operating activities:
Provision for losses on receivables - 29
Depreciation and amortization 277 282
Loss on sale of property 15 -
Deferred income taxes 4 (8)
Changes in operating assets and liabilities:
Accounts receivable 389 (155)
Inventories 1,034 (915)
Prepaids and other (11) (390)
Trade accounts payable (588) 247
Customer deposits (100) 108
Accrued and other liabilities (22) 49
----------------------------------
Net cash used in operating activities (217) (1,070)
Investing activities
Purchases of property and equipment (330) (341)
----------------------------------
Net cash used in investing activities (330) (341)
Financing activities
Net borrowings on revolving line of credit 616 -
Principal payments on long-term debt, and capital
lease obligations (31) (46)
----------------------------------
Net cash (used in) provided by financing activities 585 (46)
----------------------------------
Increase (decrease) in cash and cash equivalents 38 (1,457)
Cash and cash equivalents at beginning of period 73 3,066
----------------------------------
Cash and cash equivalents at end of period $ 11 $ 1,609
==================================
Supplemental disclosures
Interest paid $ 66 $ 8
==================================
Income taxes paid $ 12 $ 17
==================================
</TABLE>
See accompanying notes.
<PAGE>
OPEN PLAN SYSTEMS, INC.
Notes to Consolidated Financial Statements (Unaudited)
March 31, 1998
1. Basis of Presentation
The accompanying unaudited consolidated financial statements have been prepared
in accordance with generally accepted accounting principles for interim
financial information and with the instructions to Form 10-QSB of the Securities
and Exchange Commission. Accordingly, they do not include all of the information
and footnotes required by generally accepted accounting principles for complete
financial statements. In the opinion of management, these financial statements
reflect all adjustments of a normal recurring nature which the Company considers
necessary for a fair presentation. The results for the three month period ending
March 31, 1998 are not necessarily indicative of the results that may be
achieved for the entire year ending December 31, 1998 or for any other interim
period.
Certain reclassifications have been made to prior period amounts to conform to
the current period presentation.
2. Inventories
Inventories are in two main stages of completion and consisted of the following
(amounts in thousands):
<TABLE>
<CAPTION>
March 31, December 31,
1998 1997
-------------------------------------
(Unaudited)
<S> <C> <C>
Components and fabric $7,236 $7,650
Jobs in process and finished goods 2,510 3,130
-------------------------------------
$9,746 $10,780
=====================================
</TABLE>
3. Income Taxes
As a result of recent operating losses and the uncertainty of the realization of
the potential tax benefits thereof, the Company has not recorded the potential
income tax benefit of $277,000 related to the quarter ended March 31, 1998.
Related deferred income tax assets of $277,000 have been offset by a valuation
allowance. The Company will reevaluate the potential realizability of the
deferred tax assets on a quarterly basis.
<PAGE>
4. Indebtedness
At March 31, 1998, the Company had outstanding borrowongs of $2,726,000 on its
$6,000,000 line of credit. The Company was in violation of certain financial
covenants contained in the line of credit at March 31, 1998. On May 13, 1998,
the Company and the lender agreed that the non-compliance with the financial
covenants would be waived for the first quarter and the amount of the line
reduced to $4,000,000.
<PAGE>
OPEN PLAN SYSTEMS, INC.
Item 2: Management's Discussion and Analysis of Financial
Condition and Results of Operations
Results of Operations
The following table sets forth the relationship of costs and expenses as a
percentage of the Company's sales for the periods indicated:
<TABLE>
<CAPTION>
Three Months Ended
March 31,
1998 1997
<S> <C> <C>
Net sales 100.0% 100.0%
Cost of sales 79.2 77.3
----------- ----------
Gross profit 20.8 22.7
Amortization of intangibles 0.9 1.1
Selling and marketing expenses 25.0 19.4
General and administrative expenses 9.4 11.3
----------- ----------
Operating loss (14.5) (9.1)
Other (income) expense 0.8 (.6)
----------- ----------
Loss before income taxes (15.3) (8.5)
Benefit from income taxes - (3.6)
----------- ----------
Net loss (15.3)% (4.9)%
=========== ==========
</TABLE>
Sales. Sales for the three months ended March 31, 1998 were $7,900,000, an
increase of approximately $1,463,000 or 22.7% over the same period in 1997. The
increase in the first quarter sales was principally due to sales from the
Company's sales offices opened during 1997 as well as additional sales from the
Company's National Accounts group, located at the Company's headquarters in
Richmond, Virginia. In total, for offices open in excess of one year, seven of
the sales offices showed increased sales during the period and five showed
declining sales. The other three sales offices were opened during 1997.
The Company continued to experience sales discounting pressure during the
most recent quarter. This discounting pressure came primarily from dealers and
large national companies served by the National Accounts group. The Company's
sales mix continued to be skewed toward this segment of the business during the
first quarter of 1998. The Company is in the process of implementing some new
marketing initiatives around its traditional core customer market where,
historically, there has been less discounting pressure.
During the quarter, the Company implemented initiatives surrounding the
branch office network including increased management and sales personnel levels.
The Company is also continuing to evaluate the impact that its various marketing
programs are having on sales in each market. Based on information generated from
the programs, the Company is targeting its efforts on the most effective method
of promotion for each market. Additionally, the Company has added salesmen to
branch offices in order to increase the visibility and marketing efforts of
those offices and to increase production from these offices.
Cost of Sales. The Company's cost of sales includes costs of raw materials
(new and used workstation components, new fabric, laminate, paint, and other
materials), labor, supplies, freight, utilities, and other manufacturing related
expenses. Cost of sales increased by $1,280,000 in the first quarter of 1998
from the $4,976,000 reported in the first quarter of 1997. The increase in cost
of sales is primarily attributable to sales volume increases.
The gross margin decreased to 20.8% in the first quarter of 1998 from 22.7%
in the first quarter of 1997. During 1997, the Company used its manufacturing
capacity to increase work-in-process and finished goods inventory levels based
on expected sales volumes which did not materialize. As a result, the Company
had excess levels of inventories of certain parts on hand. During the first
quarter of 1998, the Company began reducing inventory levels so that inventory
levels fell more in line with expected capacity and product needs. As a result,
production levels decreased and the cost of goods produced during the quarter
increased because certain fixed costs of the Company were spread over the lower
production volume. Additionally, the Company continued to have lower margins on
certain of its National Accounts business due to the higher discounting levels
and relative volume of these projects in relation to the branch office results.
The Company is evaluating initiatives to decrease costs relative to
production such that the gross margins are more in line with historical levels
of 30%+. However, the Company's plans are not finalized and the Company does not
expect that any such initiatives, if implemented, will have an immediate impact
on the gross margin.
Operating Expenses. The Company's most significant operating expense is
selling and marketing expense. These costs are primarily related to salesperson
compensation, advertising and other marketing expenses and rents. The Company
compensates its salespeople through a combination of salaries, commissions and
bonuses. While most of these expenses are directly related to the current year's
sales, certain other marketing expenses are incurred to build brand recognition
and generate sales leads that may contribute to sales in later periods.
Selling and marketing expenses for the first quarter of 1998 increased to
$1,972,000 from the $1,250,000 reported in the first quarter of 1997. The
increases were primarily related to adding new management and sales people in
the branch offices, increased advertising expenses related to coordinated
national marketing programs and other anticipated expenses related to providing
adequate support levels to the branch offices.
The Company anticipates increasing the level of sales people in branch
offices to the number necessary to effectively implement the Company's sales
strategy for the branch office. This means that increased selling costs are
anticipated in the short term as these additional resources are hired. However,
the Company expects that increased sales revenue resulting from the larger sales
staff will outpace the increases in compensation expense over the long term.
General and administrative expenses increased to $744,000 in the first
quarter of 1998 from the $728,000 reported in the first quarter of 1997.
Excluding the non-recurring costs of evaluating potential acquisition candidates
incurred in the first quarter of 1997, actual expenses increased by
approximately $166,000. The primary reasons for the increase were increased
compensation expense due to the changes in management that occurred over the
past two quarters, and additional corporate travel, relocation and professional
fees associated with such changes. The Company anticipates relatively higher
levels of expenses over the next quarter and then reductions over the remainder
of the year as additional programs are initiated to hold these expenses to
manageable levels. The Company does expect to continue to implement its new
management information system over the next year.
Other Non-Operating Income and Expense. Total other income and expense
changed from income of $37,000 for the first quarter of 1997 to expense of
$66,000 for the first quarter of 1998. The primary reason for the decrease is
due to the Company having expended the cash raised in the Company's initial
public offering in 1996 during 1997 and having to borrow on its line of credit
to fund operating expenses.
Income Taxes. The Company recorded no income tax benefit for the first
quarter of 1998 versus the $234,000 benefit recorded in the previous year. This
was the result of recent operating losses and the uncertainty of the realization
of the potential tax benefits. The Company will reevaluate the potential
realizability of the deferred tax assets on a quarterly basis.
Liquidity and Capital Resources
Cash Flows from Operating Activities. Net cash used in operating activities
was $217,000 for the three months ended March 31, 1998 as compared to $1,070,000
for the three months ended March 31, 1997. The decrease in cash used by
operating activities for the first quarter of 1998 was primarily due to
increased losses offset by reductions in inventories and receivables. The
Company's inventory reductions were anticipated as part of the Company's plan to
reduce its stock of raw materials and finished goods to more closely match
current and near-term anticipated sales volumes. Trade accounts receivable
decreased by approximately $300,000 during the first quarter of 1998 even in
light of the Company's strong sales volumes during the quarter. The Company
continues to focus on decreasing the number of days sales outstanding and would
expect that future changes in sales volumes will have not a direct correlation
to changes in accounts receivable.
Cash Flows from Investing Activities. Net cash used in investing activities
was $328,000 for the three months ended March 31, 1998 as compared to $341,000
for the three months ended March 31, 1997. The cash used during the first
quarter of 1998 is due to the purchase of certain capital equipment related to
production activities. These purchases are consistent with the Company's focus
on manufacturing high-quality, affordable office systems. The Company
anticipates that capital spending for 1998 will be less than $1.0 million. The
source of funds for anticipated capital spending will be funds from operations
as well as borrowings on the Company's line of credit. At March 31, 1998, the
Company had borrowings of $2,726,000 under its line of credit.
Cash Flows from Financing Activities. Net cash provided by financing
activities was $585,000 during the first quarter of 1998 as compared to net cash
used by financing activities of $46,000. This increase in cash flows from
financing activities for the first quarter of 1998 represented reduced principal
payments on outstanding long-term debt and capital leases as well as short-term
borrowings on the Company's line of credit.
Expected Future Cash Flows. The Company expects that cash flow from
operating activities will increase over the next several quarters as continued
decreases in inventory and accounts receivable, along with moderation of the
decreases in accounts payable associated with the Company's reduced inventory
purchases, should provide flexibility for the Company's short term cash
position. The Company is also in negotiations with several financial institions
to extend and increase it's line of credit which will provide it additional
flexibility to manage its cash position and to fund any amount which might
become due and payable under the terms of the TFM acquisition agreement.
Seasonality and Impact of Inflation
Prior to 1997, the Company experienced lower net sales levels in the second
and third quarters of the year and increased levels in the first and fourth
quarters. The Company continues to grow rapidly and, as the result of adding
additional sales offices and sales people during the past year and one-half, the
Company sales results in 1997 and 1998 may not reflect similar seasonal
variations. Because the Company recognizes revenues upon shipment and typically
ships workstations within three weeks of an order, a substantial portion of the
Company's revenues in each quarter results from orders placed by customers
during that quarter. As a result, the Company's results may vary from quarter to
quarter.
Inflation has not had a material impact on the Company's net sales or
income to date. However, there can be no assurances that the Company's business
will not be affected in the future by inflation.
Forward-Looking Statements
The foregoing discussion contains certain forward-looking statements, which
may be identified by phrases such as "the Company expects" or words of similar
effect. The Private Securities Litigation Reform Act of 1995 provides a safe
harbor for forward-looking statements. The Company has identified certain
important factors that in some cases have affected, and in the future could
affect, the Company's actual results and could cause the Company's actual
results for fiscal 1998 and any interim period to differ materially from those
expressed or implied in any forward-looking statements made by, or on behalf of,
the Company. These factors are set forth under the caption "Forward-Looking
Statements" in Item 6 of the Company's Form 10-KSB for the fiscal year ended
December 31, 1997, a copy of which is on file with the Securities and Exchange
Commission. The Company assumes no duty to update any of the forward-looking
statements of this report.
<PAGE>
OPEN PLAN SYSTEMS, INC.
PART II
OTHER INFORMATION
Item 1. Legal Proceedings
None
Item 2. Changes in Securities and Use of Proceeds
Not Applicable
Item 3. Defaults upon Senior Securities
In the first quarter of 1998, the Company was in violation of
certain financial covenants contained in its bank line of credit.
These defaults were waived by the bank on May 13, 1998. See Note
4 to the Notes to the Consolidated Financial Statements set forth
elsewhere in this report.
Item 4. Submission of Matters to a Vote of Security Holders
Not Applicable
Item 5. Other Information
Not Applicable
Item 6. Exhibits and Reports on Form 8-K
(a) Exhibits:
The registrant has included the following exhibits pursuant to
Item 601 of Regulation S-B.
<TABLE>
<CAPTION>
Exhibit No. Description
---------------- --------------------------------------------------------------
<S> <C>
3(ii) Amended and Restated Bylaws of Open Plan Systems, Inc.
11 Statement Re: Computation of Per Share Earnings
27 Financial Data Schedule (filed electronically only)
(b) Reports on Form 8-K
None
</TABLE>
<PAGE>
OPEN PLAN SYSTEMS, INC.
SIGNATURES
Pursuant to the requirements of the Securities Exchange Act of 1934, the
registrant has duly caused this report to be signed on its behalf by the
undersigned, thereunto duly authorized.
OPEN PLAN SYSTEMS, INC.
------------------------------------------------------
(Registrant)
Date: May 14, 1998 /s/ Paul A. Covert
------------------------------------------------------
Paul A. Covert
President
Date: May 14, 1998 /s/ Gary M. Farrell
------------------------------------------------------
Gary M. Farrell
Chief Financial Officer
Date: May 14, 1998 /s/ Neil F. Suffa
------------------------------------------------------
Neil F. Suffa
Corporate Controller
<PAGE>
OPEN PLAN SYSTEMS, INC.
EXHIBIT INDEX
<TABLE>
<CAPTION>
Exhibit No. Description
----------------- ------------------------------------------------------------------------
<S> <C>
3(ii) Amended and Restated Bylaws of Open Plan Systems, Inc.
11 Statement Re: Computation of Per Share Earnings
27 Financial Data Schedule (filed electronically only)
</TABLE>
OPEN PLAN SYSTEMS, INC.
Statement Re: Computation of Per Share Earnings
<TABLE>
<CAPTION>
Three Months Ended
March 31
1998 1997
---------------------------------------
<S> <C> <C>
Weighted average shares outstanding during the
period 4,472 4,472
Assumed exercise of options less assumed - -
acquisition of shares
---------------------------------------
Total 4,472 4,472
=======================================
Net loss used in computation $ (1,207) $ (315)
=======================================
Loss per common share $ (.27) $ (.07)
=======================================
</TABLE>
<TABLE> <S> <C>
<ARTICLE> 5
<LEGEND>
THE SCHEDULE CONTAINS SUMMARY FINANCIAL INFORMATION EXTRACTED FROM THE BALANCE
SHEET OF OPEN PLAN SYSTEMS, INC. AS OF MARCH 31, 1998 AND THE RELATED
STATEMENTS OF INCOME AND CASH FLOWS FOR THE NINE MONTHS THEN ENDED AND IS
QUALIFIED IN ITS ENTIRETY BY REFERENCE TO SUCH FINANCIAL STATEMENTS.
</LEGEND>
<CIK> 0001011738
<NAME> OPEN PLAN SYSTEMS, INC.
<MULTIPLIER> 1,000
<S> <C>
<PERIOD-TYPE> 3-MOS
<FISCAL-YEAR-END> DEC-31-1998
<PERIOD-END> MAR-30-1998
<CASH> 111
<SECURITIES> 0
<RECEIVABLES> 5,272
<ALLOWANCES> (175)
<INVENTORY> 9,746
<CURRENT-ASSETS> 16,418
<PP&E> 5,121
<DEPRECIATION> (1,521)
<TOTAL-ASSETS> 24,872
<CURRENT-LIABILITIES> 6,036
<BONDS> 0
0
0
<COMMON> 20,088
<OTHER-SE> (1,252)
<TOTAL-LIABILITY-AND-EQUITY> 24,872
<SALES> 7,900
<TOTAL-REVENUES> 7,900
<CGS> 6,256
<TOTAL-COSTS> 6,256
<OTHER-EXPENSES> 2,785
<LOSS-PROVISION> 0
<INTEREST-EXPENSE> 66
<INCOME-PRETAX> (1,207)
<INCOME-TAX> 0
<INCOME-CONTINUING> (1,207)
<DISCONTINUED> 0
<EXTRAORDINARY> 0
<CHANGES> 0
<NET-INCOME> (1,207)
<EPS-PRIMARY> (.27)
<EPS-DILUTED> (.27)
</TABLE>
AMENDED AND RESTATED
BYLAWS
OF
OPEN PLAN SYSTEMS, INC.
* * * * *
ARTICLE I
Offices and Records
A. Virginia Office. The principal office of the Corporation shall be
located within the Commonwealth of Virginia.
B. Other Offices. The Corporation may have such other offices, either
within or without the Commonwealth of Virginia, as the Board of Directors may
designate or as the business of the Corporation may from time to time require.
C. Books and Records. The books and records of the Corporation may be kept
within or without the Commonwealth of Virginia at such place or places as may
from time to time be designated by the Board of Directors.
ARTICLE II
Shareholders
A. Annual Meeting. The annual meeting of the shareholders of the
Corporation shall be held on the third Tuesday in May of each year at the
principal office of the Corporation, or at such other time or place as may be
fixed by resolution of the Board of Directors, or in the absence of action by
the Board of Directors, as may be fixed by the Chairman of the Board.
B. Place of Meeting. The Board of Directors or the Chairman of the Board,
as the case may be, may designate the place of meeting for any annual meeting or
for any special meeting of the shareholders called by the Board of Directors or
the Chairman of the Board. If no designation is so made, the place of meeting
shall be the principal office of the Corporation.
C. Notice of Meeting. Written or printed notice, stating the place, day and
hour of the meeting and the purpose or purposes for which the meeting is called,
shall be delivered by the Corporation not less than ten (10) days nor more than
sixty (60) days before the date of the meeting, either personally or by mail, to
each shareholder of record entitled to vote at such meeting. If mailed, such
notice shall be deemed to be delivered when deposited in the United States mail
with postage thereon prepaid, addressed to the shareholder at his address as it
appears on the stock transfer books of the Corporation. Such further notice
shall be given as may be required by law. Only such business shall be conducted
at a special meeting of shareholders as shall have been brought before the
meeting pursuant to the Corporation's notice of meeting. Any previously
scheduled meeting of the shareholders may be postponed, and (unless the Articles
of Incorporation otherwise provides) any special meeting of the shareholders may
be cancelled, by resolution of the Board of Directors upon public notice given
prior to the date previously scheduled for such meeting of shareholders.
D. Quorum and Adjournment. Except as otherwise provided by law or by the
Articles of Incorporation, the holders of a majority of the outstanding shares
of the Corporation entitled to vote generally in the election of directors,
represented in person or by proxy, shall constitute a quorum at a meeting of
shareholders, except that when specified business is to be voted on by a class
or series of stock voting as a separate voting group, the holders of a majority
of the shares of such class or series shall constitute a quorum of such class or
series for the transaction of such business. The Chairman of the meeting or a
majority of the shares so represented may adjourn the meeting from time to time,
whether or not there is such a quorum. No notice of the time and place of
adjourned meetings need be given except as required by law. The shareholders
present at a duly called meeting at which a quorum is present may continue to
transact business until adjournment, notwithstanding the withdrawal of enough
shareholders to leave less than a quorum.
E. Proxies. At all meetings of shareholders, a shareholder may vote by
proxy executed in writing (or in such manner prescribed by the Virginia Stock
Corporation Act) by the shareholder, or by his duly authorized attorney in fact.
F. Notice of Shareholder Business and Nominations.
1. Annual Meetings of Shareholders.
(a) Nominations of persons for election to the Board of Directors of the
Corporation and the proposal of business to be considered by the shareholders
may be made at an annual meeting of shareholders (1) pursuant to the
Corporation's notice of meeting, (2) by or at the direction of the Board of
Directors or (3) by any shareholder of the Corporation who was a shareholder of
record at the time of giving of notice provided for in this Bylaw, who is
entitled to vote at the meeting and who complies with the notice procedures set
forth in this Bylaw.
(b) For nominations or other business to be properly brought before an
annual meeting by a shareholder pursuant to clause (3) of paragraph 1(a) of this
Bylaw, the shareholder must have given timely notice thereof in writing to the
Secretary of the Corporation and such other business must otherwise be a proper
matter for shareholder action. To be timely, a shareholder's notice shall be
delivered to the Secretary at the principal executive offices of the Corporation
not later than the close of business on the 60th day nor earlier than the close
of business on the 90th day prior to the first anniversary of the preceding
year's annual meeting; provided, however, that in the event that the date of the
annual meeting is more than 30 days before or more than 60 days after such
anniversary date, notice by the shareholder to be timely must be so delivered
not earlier than the close of business on the 90th day prior to such annual
meeting and not later than the close of business on the later of the 60th day
prior to such annual meeting or the 10th day following the day on which public
announcement of the date of such meeting is first made by the Corporation. In no
event shall the public announcement of an adjournment of an annual meeting
commence a new time period for the giving of a shareholder's notice as described
above. Such shareholder's notice shall set forth (1) as to each person whom the
shareholder proposes to nominate for election or reelection as a director all
information relating to such person that is required to be disclosed in
solicitations of proxies for election of directors in an election contest, or is
otherwise required, in each case pursuant to Regulation 14A under the Securities
Exchange Act of 1934, as amended (the "Exchange Act"), and Rule 14a-11
thereunder (including such person's written consent to being named in the proxy
statement as a nominee and to serving as a director if elected); (2) as to any
other business that the shareholder proposes to bring before the meeting, a
brief description of the business desired to be brought before the meeting, the
reasons for conducting such business at the meeting and any material interest in
such business of such shareholder and the beneficial owner, if any, on whose
behalf the proposal is made; and (3) as to the shareholder giving the notice and
the beneficial owner, if any, on whose behalf the nomination or proposal is made
(i) the name and address of such shareholder, as they appear on the
Corporation's books, and of such beneficial owner and (ii) the class or series
and number of shares of the Corporation which are owned beneficially and of
record by such shareholder and such beneficial owner.
(c) Notwithstanding anything in the second sentence of paragraph 1(b) of
this Bylaw to the contrary, in the event that the number of directors to be
elected to the Board of Directors of the Corporation is increased and there is
no public announcement by the Corporation naming all of the nominees for
director or specifying the size of the increased Board of Directors at least 70
days prior to the first anniversary of the preceding year's annual meeting, a
shareholder's notice required by this Bylaw shall also be considered timely, but
only with respect to nominees for any new positions created by such increase, if
it shall be delivered to the Secretary at the principal executive offices of the
Corporation not later than the close of business on the 10th day following the
day on which such public announcement is first made by the Corporation.
2. Special Meetings of Shareholders. Only such business shall be conducted
at a special meeting of shareholders as shall have been brought before the
meeting pursuant to the Corporation's notice of meeting. Nominations of persons
for election to the Board of Directors may be made at a special meeting of
shareholders at which directors are to be elected pursuant to the Corporation's
notice of meeting (a) by or at the direction of the Board of Directors or (b)
provided that the Board of Directors has determined that directors shall be
elected at such meeting, by any shareholder of the Corporation who is a
shareholder of record at the time of giving of notice provided for in this
Bylaw, who shall be entitled to vote at the meeting and who complies with the
notice procedures set forth in this Bylaw. In the event the Corporation calls a
special meeting of shareholders for the purpose of electing one or more
directors to the Board of Directors, any such shareholder may nominate a person
or persons (as the case may be), for election to such position(s) as specified
in the Corporation's notice of meeting, if the shareholder's notice required by
paragraph 1(b) of this Bylaw shall be delivered to the Secretary at the
principal executive offices of the Corporation not earlier than the close of
business on the 90th day prior to such special meeting and not later than the
close of business on the later of the 60th day prior to such special meeting or
the 10th day following the day on which public announcement is first made of the
date of the special meeting and of the nominees proposed by the Board of
Directors to be elected at such meeting. In no event shall the public
announcement of an adjournment of a special meeting commence a new time period
for the giving of a shareholder's notice as described above.
3. General.
(a) Only such persons who are nominated in accordance with the procedures
set forth in this Bylaw shall be eligible to serve as directors and only such
business shall be conducted at a meeting of shareholders as shall have been
brought before the meeting in accordance with the procedures set forth in this
Bylaw. Except as otherwise provided by law, the Articles of Incorporation or
these Bylaws, the Chairman of the meeting shall have the power and duty to
determine whether a nomination or any business proposed to be brought before the
meeting was made or proposed, as the case may be, in accordance with the
procedures set forth in this Bylaw and, if any proposed nomination or business
is not in compliance with this Bylaw, to declare that such defective proposal or
nomination shall be disregarded.
(b) For purposes of this Bylaw, "public announcement" shall mean disclosure
in a press release reported by the Dow Jones News Service, Associated Press or
comparable national news service or in a document publicly filed by the
Corporation with the Securities and Exchange Commission pursuant to Section 13,
14 or 15(d) of the Exchange Act.
(c) Notwithstanding the foregoing provisions of this Bylaw, a shareholder
shall also comply with all applicable requirements of the Exchange Act and the
rules and regulations thereunder with respect to the matters set forth in this
Bylaw. Nothing in this Bylaw shall be deemed to affect any rights (i) of
shareholders to request inclusion of proposals in the Corporation's proxy
statement pursuant to Rule 14a-8 under the Exchange Act or (ii) of the holders
of any class or series of Preferred Stock to elect directors under specified
circumstances.
G. Inspectors of Elections; Opening and Closing the Polls. The Board of
Directors by resolution shall appoint one or more inspectors, which inspector or
inspectors may include individuals who serve the Corporation in other
capacities, including, without limitation, as officers, employees, agents or
representatives, to act at the meetings of shareholders and make a written
report thereof. One or more persons may be designated as alternate inspectors to
replace any inspector who fails to act. If no inspector or alternate has been
appointed to act or is able to act at a meeting of shareholders, the Chairman of
the meeting shall appoint one or more inspectors to act at the meeting. Each
inspector, before discharging his or her duties, shall take and sign an oath
faithfully to execute the duties of inspector with strict impartiality and
according to the best of his ability. The inspectors shall have the duties
prescribed by law.
The Chairman of the meeting shall fix and announce at the meeting the date
and time of the opening and the closing of the polls for each matter upon which
the shareholders will vote at a meeting.
ARTICLE III
Board of Directors
A. Regular Meetings. A regular meeting of the Board of Directors shall be
held without other notice than this Bylaw promptly after, and at the same place
as, the Annual Meeting of Shareholders. The Board of Directors may, by
resolution, provide the time and place for the holding of additional regular
meetings without other notice than such resolution.
B. Special Meetings. Special meetings of the Board of Directors shall be
called at the request of the Chairman of the Board, the President or a majority
of the Board of Directors then in office. The person or persons authorized to
call special meetings of the Board of Directors may fix the place and time of
the meetings.
C. Notice. Notice of any special meeting of directors shall be given to
each director at his business or residence in writing by hand delivery,
first-class or overnight mail or courier service, telegram or facsimile
transmission, or orally by telephone. If mailed by first-class mail, such notice
shall be deemed adequately delivered when deposited in the United States mail so
addressed, with postage thereon prepaid, at least five (5) days before such
meeting. If by telegram, overnight mail or courier service, such notice shall be
deemed adequately delivered when the telegram is delivered to the telegraph
company or the notice is delivered to the overnight mail or courier service
company at least twenty-four (24) hours before such meeting. If by facsimile
transmission, such notice shall be deemed adequately delivered when the notice
is transmitted at least twelve (12) hours before such meeting. If by telephone
or by hand delivery, the notice shall be given at least twelve (12) hours prior
to the time set for the meeting. Neither the business to be transacted at, nor
the purpose of, any regular or special meeting of the Board of Directors need be
specified in the notice of such meeting, except for amendments to these Bylaws,
as provided under Article VIII of these Bylaws. A meeting may be held at any
time without notice if all the directors are present or if those not present
waive notice of the meeting in accordance with paragraph D of Article VI of
these Bylaws.
D. Action by Consent of Board of Directors. Any action required or
permitted to be taken at any meeting of the Board of Directors or of any
committee thereof may be taken without a meeting if all members of the Board or
committee, as the case may be, consent thereto in writing, and the writing or
writings are filed with the minutes of proceedings of the Board or committee.
E. Conference Telephone Meetings. Members of the Board of Directors, or any
committee thereof, may participate in a meeting of the Board of Directors or
such committee by means of conference telephone or similar communications
equipment by means of which all persons participating in the meeting can hear
each other, and such participation in a meeting shall constitute presence in
person at such meeting.
F. Quorum. Subject to the provisions of Article V of the Articles of
Incorporation relating to newly created directorships and vacancies, a whole
number of directors equal to at least a majority of the total number of
directors which the Corporation would have if there were no vacancies (the
"Whole Board") shall constitute a quorum for the transaction of business, but if
at any meeting of the Board of Directors there shall be less than a quorum
present, a majority of the directors present may adjourn the meeting from time
to time without further notice. The act of the majority of the directors present
at a meeting at which a quorum is present shall be the act of the Board of
Directors. The directors present at a duly organized meeting may continue to
transact business until adjournment, notwithstanding the withdrawal of enough
directors to leave less than a quorum.
G. Executive and Other Committees. The Board of Directors may, by
resolution adopted by a majority of the Whole Board, designate an Executive
Committee to exercise, subject to applicable provisions of law, all the powers
of the Board in the management of the business and affairs of the Corporation
when the Board is not in session and may, by resolution similarly adopted,
designate one or more other committees. The Executive Committee and each such
other committee shall consist of two or more directors of the Corporation. The
Board may designate one or more directors as alternate members of any committee,
who may replace any absent or disqualified member at any meeting of the
committee. Any such committee, other than the Executive Committee (the powers of
which are expressly provided for herein), may to the extent permitted by law
exercise such powers and shall have such responsibilities as shall be specified
in the designating resolution. In the absence or disqualification of any member
of such committee or committees, the member or members thereof present at any
meeting and not disqualified from voting, whether or not constituting a quorum,
may unanimously appoint another member of the Board to act at the meeting in the
place of any such absent or disqualified member. Each committee shall keep
written minutes of its proceedings and shall report such proceedings to the
Board when required.
A majority of any committee may determine its action and fix the time and
place of its meetings, unless the Board shall otherwise provide. Notice of such
meetings shall be given to each member of the committee in the manner provided
for in Paragraph C of this Article. The Board shall have power at any time to
fill vacancies in, to change the membership of, or to dissolve any such
committee. Nothing herein shall be deemed to prevent the Board from appointing
one or more committees consisting in whole or in part of persons who are not
directors of the Corporation; provided, however, that no such committee shall
have or may exercise any authority of the Board.
H. Records. The Board of Directors shall cause to be kept a record
containing the minutes of the proceedings of the meetings of the Board and of
the shareholders, appropriate stock books and registers and such books of
records and accounts as may be necessary for the proper conduct of the business
of the Corporation.
ARTICLE IV
Officers
A. Elected Officers. The elected officers of the Corporation shall be a
Chairman of the Board, a President, a Secretary, a Treasurer, and such other
officers (including, without limitation, a Chief Accounting Officer) as the
Board of Directors from time to time may deem proper. The Chairman of the Board
shall be chosen from among the directors. All officers elected by the Board of
Directors shall each have such powers and duties as generally pertain to their
respective offices, subject to the specific provisions of this Article IV. Such
officers shall also have such powers and duties as from time to time may be
conferred by the Board of Directors or by any committee thereof. The Board or
any committee thereof may from time to time elect, or the Chairman of the Board
or the President may appoint, such other officers (including one or more Vice
Presidents, Assistant Vice Presidents, Assistant Secretaries, Assistant
Treasurers, and Assistant Controllers) and such agents, as may be necessary or
desirable for the conduct of the business of the Corporation. Such other
officers and agents shall have such duties and shall hold their offices for such
terms as shall be provided in these Bylaws or as may be prescribed by the Board
or such committee or by the Chairman of the Board or the President, as the case
may be.
B. Election and Term of Office. The elected officers of the Corporation
shall be elected annually by the Board of Directors at the regular meeting of
the Board of Directors held after the annual meeting of the shareholders. If the
election of officers shall not be held at such meeting, such election shall be
held as soon thereafter as convenient. Each officer shall hold office until his
successor shall have been duly elected and shall have qualified or until his
death or until he shall resign, but any officer may be removed from office at
any time by the affirmative vote of a majority of the Whole Board or, except in
the case of an officer or agent elected by the Board or a committee thereof, by
the Chairman of the Board or the President. Such removal shall be without
prejudice to the contractual rights, if any, of the person so removed.
C. Chairman of the Board. The Chairman of the Board shall preside at all
meetings of the shareholders and of the Board of Directors. The Chairman of the
Board shall perform all duties incidental to his office which may be required by
law and all such other duties as are properly required of him by the Board of
Directors. He shall make reports to the Board of Directors and the shareholders,
and shall see that all orders and resolutions of the Board of Directors and of
any committee thereof are carried into effect. The Chairman of the Board may
also serve in other offices of the Corporation if so elected by the Board.
D. President. The President shall act in a general executive capacity and
shall be responsible for the management of the affairs of the Corporation and
shall perform all duties incidental to his office which may be required by law
and all such other duties as are properly required of him by the Board of
Directors. The President shall, in the absence or inability to act of the
Chairman of the Board, perform all duties of the Chairman of the Board and
preside at all meetings of shareholders and the Board of Directors.
E. Vice Presidents. Each Vice President shall have such powers and shall
perform such duties as shall be assigned by the Board of Directors, the Chairman
of the Board or the President.
F. Chief Financial Officer. The Chief Financial Officer (if any) shall be a
Vice President and act in an executive financial capacity. He shall assist the
Chairman of the Board and the President in the general supervision of the
Corporation's financial policies and affairs.
G. Treasurer. The Treasurer shall exercise general supervision over the
receipt, custody and disbursement of corporate funds. The Treasurer shall cause
the funds of the Corporation to be deposited in such banks as may be authorized
by the Board of Directors, or in such banks as may be designated as depositories
in the manner provided by resolution of the Board of Directors. He shall have
such further powers and duties and shall be subject to such directions as may be
granted or imposed upon him from time to time by the Board of Directors, the
Chairman of the Board or the President.
H. Secretary. The Secretary shall keep or cause to be kept in one or more
books provided for that purpose, the minutes of all meetings of the Board, the
committees of the Board and the shareholders; he shall see that all notices are
duly given in accordance with the provisions of these Bylaws and as required by
law; he shall be custodian of the records and the seal of the Corporation and
affix and attest the seal to all stock certificates of the Corporation (unless
the seal of the Corporation on such certificates shall be a facsimile, as
hereinafter provided) and affix and attest the seal to all other documents to be
executed on behalf of the Corporation under its seal; and he shall see that the
books, reports, statements, certificates and other documents and records
required by law to be kept and filed are properly kept and filed; and in
general, he shall perform all the duties incident to the office of Secretary and
such other duties as from time to time may be assigned to him by the Board of
Directors, the Chairman of the Board or the President.
I. Removal. Any officer elected, or agent appointed, by the Board of
Directors may be removed by the affirmative vote of a majority of the Whole
Board whenever, in their judgment, the best interests of the Corporation would
be served thereby. Any officer or agent appointed by the Chairman of the Board
or the President may be removed by him whenever, in his judgment, the best
interests of the Corporation would be served thereby. No elected officer shall
have any contractual rights against the Corporation for compensation by virtue
of such election beyond the date of the election of his successor, his death,
his resignation or his removal, whichever event shall first occur, except as
otherwise provided in an employment contract or under an employee deferred
compensation plan.
J. Vacancies. A newly created elected office and a vacancy in any elected
office because of death, resignation, or removal may be filled by the Board of
Directors for the unexpired portion of the term at any meeting of the Board of
Directors. Any vacancy in an office appointed by the Chairman of the Board or
the President because of death, resignation, or removal may be filled by the
Board of Directors, the Chairman of the Board or the President.
ARTICLE V
Stock Certificates and Transfers
A. Stock Certificates and Transfers. The interest of each shareholder of
the Corporation shall be evidenced by certificates for shares of stock in such
form as the appropriate officers of the Corporation may from time to time
prescribe. The shares of the stock of the Corporation shall be transferred on
the books of the Corporation by the holder thereof in person or by his attorney,
upon surrender for cancellation of certificates for at least the same number of
shares, with an assignment and power of transfer endorsed thereon or attached
thereto, duly executed, with such proof of the authenticity of the signature as
the Corporation or its agents may reasonably require.
The certificates of stock shall be signed, countersigned and registered in
such manner as the Board of Directors may by resolution prescribe, which
resolution may permit all or any of the signatures on such certificates to be in
facsimile. In case any officer, transfer agent or registrar who has signed or
whose facsimile signature has been placed upon a certificate has ceased to be
such officer, transfer agent or registrar before such certificate is issued, it
may be issued by the Corporation with the same effect as if he were such
officer, transfer agent or registrar at the date of issue.
B. Lost, Stolen or Destroyed Certificates. No certificate for shares of
stock in the Corporation shall be issued in place of any certificate alleged to
have been lost, destroyed or stolen, except on production of such evidence of
such loss, destruction or theft and on delivery to the Corporation of a bond of
indemnity in such amount, upon such terms and secured by such surety, as the
Board of Directors or any financial officer may in its or his discretion
require.
ARTICLE VI
Miscellaneous Provisions
A. Fiscal Year. The fiscal year of the Corporation shall begin on the first
day of January and end on the thirty-first day of December of each year.
B. Dividends. The Board of Directors may from time to time declare, and the
Corporation may pay, dividends on its outstanding shares in the manner and upon
the terms and conditions provided by law and the Articles of Incorporation.
C. Seal. The corporate seal shall have inscribed thereon the word "Seal,"
the year of incorporation and around the margin thereof the words "Open Plan
Systems, Inc."
D. Waiver of Notice. Whenever any notice is required to be given to any
shareholder or director of the Corporation under the provisions of the Virginia
Stock Corporation Act or these Bylaws, a waiver thereof in writing, signed by
the person or persons entitled to such notice, whether before or after the time
stated therein, shall be deemed equivalent to the giving of such notice. Neither
the business to be transacted at, nor the purpose of, any annual or special
meeting of the shareholders or the Board of Directors or committee thereof need
be specified in any waiver of notice of such meeting.
E. Audits. The accounts, books and records of the Corporation shall be
audited upon the conclusion of each fiscal year by an independent certified
public accountant selected by the Board of Directors, and it shall be the duty
of the Board of Directors to cause such audit to be done annually.
F. Resignations. Any director or any officer, whether elected or appointed,
may resign at any time by giving written notice of such resignation to the
Chairman of the Board, the President or the Secretary, and such resignation
shall be deemed to be effective as of the close of business on the date said
notice is received by the Chairman of the Board, the President or the Secretary,
or at such later time as is specified therein. No formal action shall be
required of the Board of Directors or the shareholders to make any such
resignation effective.
G. Use of Masculine. Whenever a masculine term is used in these Bylaws, it
shall be deemed to include the feminine.
ARTICLE VII
Contracts, Proxies, Etc.
A. Contracts. Except as otherwise required by law, the Articles of
Incorporation or these Bylaws, any contracts or other instruments may be
executed and delivered in the name and on the behalf of the Corporation by such
officer or officers of the Corporation as the Board of Directors may from time
to time direct. Such authority may be general or confined to specific instances
as the Board may determine. The Chairman of the Board, the President or any Vice
President may execute bonds, contracts, deeds, leases and other instruments to
be made or executed for or on behalf of the Corporation. Subject to any
restrictions imposed by the Board of Directors, the Chairman of the Board, the
President or any Vice President of the Corporation may delegate contractual
powers to others under his jurisdiction, it being understood, however, that any
such delegation of power shall not relieve such officer of responsibility with
respect to the exercise of such delegated power.
B. Proxies. Unless otherwise provided by resolution adopted by the Board of
Directors, the Chairman of the Board, the President or any Vice President may
from time to time appoint an attorney or attorneys or agent or agents of the
Corporation, in the name and on behalf of the Corporation, to cast the votes
which the Corporation may be entitled to cast as the holder of stock or other
securities in any other corporation, any of whose stock or other securities may
be held by the Corporation, at meetings of the holders of the stock or other
securities of such other corporation, or to consent in writing, in the name of
the Corporation as such holder, to any action by such other corporation, and may
instruct the person or persons so appointed as to the manner of casting such
votes or giving such consent, and may execute or cause to be executed in the
name and on behalf of the Corporation and under its corporate seal or otherwise,
all such written proxies or other instruments as he may deem necessary or proper
in the premises.
ARTICLE VIII
Amendments
Subject to the provisions of the Articles of Incorporation, these Bylaws
may be altered, amended, or repealed at any meeting of the Board of Directors or
of the shareholders, provided notice of the proposed change was given in the
notice of the meeting and, in the case of a meeting of the Board of Directors,
in a notice given not less than two days prior to the meeting.
