<PAGE> 1
COGNITRONICS CORPORATION
3 Corporate Drive
Danbury, Connecticut 06810-4130
Notice of Annual Meeting of Stockholders
May 13, 1999
To the Stockholders:
NOTICE IS HEREBY GIVEN that the Annual Meeting of Stockholders of Cognitronics
Corporation (the "Company") will be held at the offices of the Company, at 3
Corporate Drive, Danbury, Connecticut on May 13, 1999, at 10:00 a.m., for the
following purposes:
1. To elect seven directors to the Board of Directors.
2. To approve a proposal to amend the Company's 1990 Stock Option Plan to
increase the number of shares reserved for issuance thereunder by 145,000.
3. To approve a proposal to adopt the Company's Directors' Stock Option Plan
for non-employee directors and officers and confirm and approve the awards
thereunder.
4. To approve the selection of Ernst & Young LLP as independent auditors for
the Company for the year ending December 31, 1999.
5. To conduct such other business as may properly come before the meeting,
including any adjournment thereof.
Only holders of Common Stock of the Company of record at the close of business
on March 30, 1999 will be entitled to vote at the meeting or any adjournment
thereof.
A proxy statement and proxy are enclosed.
Harold F. Mayer
Secretary
April 15, 1999
YOUR VOTE IS IMPORTANT
You are urged to sign, date and promptly return your proxy in the enclosed
envelope.
<PAGE> 2
COGNITRONICS CORPORATION
April 15, 1999
Annual Meeting of Stockholders
May 13, 1999
PROXY STATEMENT
This proxy statement is furnished to the stockholders of Cognitronics
Corporation (the "Company") in connection with the solicitation of proxies for
the Annual Meeting of Stockholders to be held at the principal office of the
Company at 3 Corporate Drive, Danbury, Connecticut 06810-4130 on May 13,
1999, at 10:00 a.m. and any adjournment thereof (the "Annual Meeting").
The enclosed proxy is solicited on behalf of the Board of Directors of the
Company. Execution of the proxy will not affect a stockholder's right to attend
the Annual Meeting and vote in person, and stockholders giving proxies may
revoke them at any time before they are exercised by a written revocation or
by a duly exercised proxy bearing a later date delivered to the Secretary of
the Company. Proxies in the form enclosed, unless previously revoked, will be
voted at the Annual Meeting as set forth in the proxies or, if no choice is
indicated, in favor of each of the proposals outlined below. Should any
matter other than those indicated herein properly come before the Annual
Meeting for a vote (including any adjournment), the persons designated as
proxies will vote thereon in accordance with their best judgment. If any
proposal has not received sufficient votes for approval at the Annual Meeting,
management will consider one or more adjournments to permit additional voting on
the proposal.
The owners of Common Stock have all voting rights with respect to matters
to come before the Annual Meeting. Each share of Common Stock is entitled to
one vote. At the close of business on March 30, 1999, there were outstanding
and entitled to vote 3,670,403 shares of Common Stock. Only holders of Common
Stock of record at the close of business on March 30, 1999 will be entitled
to vote at the Annual Meeting.
Security Ownership
The following table sets forth information as to ownership of the Common Stock
of the Company as of March 1, 1999 with respect to (i) current directors and
nominees for directors of the Company; (ii) the executive officers listed on the
Summary Compensation Table; (iii) current directors and officers as a group; and
(iv) beneficial owners of more than 5%.
<PAGE> 3
Shares Percent of
Name of Beneficially Shares
Beneficial Owner Owned Outstanding
---------------- ------------ -----------
Edward S. Davis...................... 5,626(c) (a)
Brian J. Kelley...................... 285,296(b) 7.8%
Jack Meehan.......................... 0(c) 0%
William A. Merritt................... 5,000(c) (a)
Timothy P. Murphy.................... 5,701(c) (a)
David H. Shepard..................... 749(d) (a)
Roy A. Strutt........................ 125,617(b)(e) 3.4%
Kenneth G. Brix...................... 56,724(b) 1.5%
Michael N. Keefe..................... 68,575(b)(f) 1.9%
Garrett Sullivan..................... 73,360(b)(g) 2.0%
All directors and officers as a group,
including those listed above,
consisting of 12 persons............. 713,423(b)(c)(h) 19.4%
(a) The percentage of shares beneficially owned does not exceed one
percent.
(b) Of the shares of Common Stock shown above as beneficially owned, the
number of shares with respect to which the following persons had a right
to acquire beneficial ownership within 60 days were: Brian J. Kelly -
94,092, Roy A. Strutt - 47,000, Kenneth G. Brix - 37,250, Michael N. Keefe
- 37,373, Garrett Sullivan - 36,873 and all current directors and officers
as a group - 283,071 . Other than shares as to which he had a right to
acquire beneficial ownership, or as noted below, each person held sole
voting and sole investment power with respect to the shares shown above.
(c) Does not include deferred compensation in the form of deferred shares of
Common Stock held on the books and records of the Company in the following
amounts: Edward S. Davis - 9,151 shares, Jack Meehan - 9,310 shares,
William A. Merritt - 5,549 shares, Timothy P. Murphy - 9,310 shares and
all current officers and directors as a group - 33,320 shares.
(d) With respect to 100 of the shares, voting and investment power is shared
with Mr. Shepard's spouse.
(e) Includes 4,000 shares held in the name of Mr. Strutt's spouse.
(f) With respect to 2,015 of the shares, voting and investment power is
shared with Mr. Keefe's spouse.
(g) With respect to 2,505 of the shares, voting and investment power is shared
with Mr. Sullivan's spouse.
(h) With respect to 35,726 of the shares, voting and investment power is
shared with the spouses of the beneficial
owners.
<PAGE> 4
1. ELECTION OF DIRECTORS
At the Annual Meeting, seven directors are to be elected, to serve for the
ensuing year and until their respective successors are elected and qualified.
Proxies in the accompanying form will be voted for the election of the nominees
listed below unless instructions are given on the proxy to withhold authority
to vote for one or more of the nominees. In the event that one or more of such
persons becomes unavailable for election as a director, which is not
anticipated, the shares represented by the accompanying proxy will be voted for
one or more substitutes approved by management, or the size of the Board of
Directors will be reduced.
Information Concerning Nominees
The following table sets forth with respect to each nominee: (1) his name and
age, all positions and offices with the Company currently held by him, and his
principal occupation over the last five years (including other directorships and
business experience) and (2) the period during which he has served as a director
of the Company.
Name, Age, Positions, Principal Occupation, Director
Directorships and Business Experience Since
------------------------------------------- --------
Edward S. Davis, 67, is a partner with the New York law firm of
Hughes Hubbard & Reed LLP. He is a director of Hillenbrand
Industries, Inc. 1981
Brian J. Kelley, 47, has been President and Chief Executive
Officer of the Company since 1994. Prior to that he was
Executive Vice President of TIE/Communications, Inc. from
1991 to 1994, President of CTG, Inc., a subsidiary of TIE/Canada,
Inc. from 1990 to 1991 and President of TIE/ National Accounts,
Inc. from 1986 to 1990. 1994
Jack Meehan, 49, has been President and Chief Executive Officer of
Aztec International, Inc., a subsidiary of Aztec Technology
Partners, Inc., since 1983. 1991
William A. Merritt, 62, has been President of Integrated
Communications Systems, Corp. since 1992, Vice President and
General Counsel of Seaboard Properties, Inc. since 1992 and acting
Chief Financial Officer of McAllister Towing and Transportation
Company, Inc. since 1997. He was President of Wiltel Communications
Systems, Inc. from 1990 to 1992, prior to which he was Executive
Vice President of TIE/Communications, Inc. for more than five years.
He is a director of The Treasurers Fund, Inc. 1994
Timothy P. Murphy, 71, was Vice President, Investor Relations and
Financial Administration of GTE Corporation from 1987 to 1992, Vice
President, Financial Administration from 1984 to 1986 and Vice
President and Controller from 1976 to 1984. 1985
<PAGE> 5
David H. Shepard, 75, was Chairman of the Board of the Company from
1987 to 1992 and also from 1978 to 1984. He was Senior Vice President
and Chief Scientific Officer of the Company in 1990 and 1991. He was
Chief Executive Officer from 1984 to 1989. He was President from 1984
through 1986 and also from 1962 to 1978. He has been Chairman of
Cognitronics Imaging Systems, Inc. since 1994 and was President from
1992 to 1994. 1962
Roy A. Strutt, 42, has been Vice President, European Operations of
the Company since 1994. Since 1992, he has been Managing Director of
Dacon Electronics Plc, which was acquired by the Company in 1992. He
was Director of Sales and Operations at Dacon Electronics Plc from
1990 to 1992, prior to which he was Managing Director of Automatic
Answering Ltd. for four years. 1995
The foregoing nominees are all members of the Board of Directors and each was
elected at the 1998 Annual Meeting of Stockholders.
Voting Procedure
The presence, in person or by proxy, of a majority of the outstanding
shares of Common Stock of the Company is necessary to constitute a quorum at
the Annual Meeting. To be elected, a nominee must receive the affirmative vote
of the holders of a plurality of the outstanding shares of Common Stock
represented at the Annual Meeting. Shares represented at the meeting by proxy
which are not voted because the stockholder has elected to abstain or has
withheld authority will be counted in determining the presence of a quorum but
will not be counted as for the election of the director or directors. Shares
represented at the meeting by proxy for which the proxy card has been left blank
will be counted as for the election of each director.
Executive Compensation
The following tables and notes set forth the compensation paid or accrued
by the Company during the fiscal years ended December 31, 1998, 1997 and 1996 to
its five most highly compensated executive officers whose aggregate cash
compensation exceeded $100,000 for services rendered to the Company in 1998.
<PAGE> 6
SUMMARY COMPENSATION TABLE
Long-term
Annual Compensation
Compensation Awards
(a (b) (c) (d) (e) (f) (g)
Res- All
tricted Options/ Other
Salary Bonus Stock SARs Comp.
Name and Principal Position Year $ $ $(1) # $(2)
Brian J. Kelley 1998 241,923 213,389 85,000 30,000 4,228
President and Chief 1997 230,000 323,664 18,750 25,000 4,103
Executive Officer 1996 205,769 62,330 22,283 3,963
Kenneth G. Brix 1998 183,004 43,863 35,000 10,853 3,645
Vice President, Sales 1997 205,507 63,000 7,500 12,500 2,568
1996 120,112 14,750 9,032 2,347
Roy A. Strutt 1998 143,593 53,951 35,000 10,000 13,206
Vice President, European 1997 128,000 30,126 7,500 12,500 12,744
Operations and Managing 1996 126,980 81,473 10,000 12,545
Director, Dacon Electronics Plc
Michael N. Keefe 1998 115,962 75,872 35,000 10,706 3,494
Vice President, Engineering 1997 110,000 130,966 7,500 12,500 2,721
1996 93,669 22,000 8,714 2,288
Garrett Sullivan 1998 115,962 75,872 35,000 10,706 3,146
Treasurer and Chief 1997 110,000 130,966 7,500 12,500 3,001
Financial Officer 1996 94,433 18,500 8,810 2,428
(1) The Compensation Committee awarded restricted shares of Common Stock under
the terms of the Restricted Stock Plan on April 3, 1997, as follows: Mr.
Kelley - 4,000 shares and Messrs. Strutt, Brix, Keefe and Sullivan - 1,600
shares each and on September 2, 1998, as follows: Mr. Kelley - 8,500 shares
and Messrs. Brix, Keefe, Strutt and Sullivan - 3,500 shares each. The
value of the shares on the award date is reflected in the table above. The
shares vest 20% annually beginning on the second anniversary of the award,
subject to accelerated vesting if established performance-based targets are
achieved in the years ending December 31, 1997, 1998 and 1999 provided the
officer remains employed by the Company until the vesting date (except that
if the officer is terminated prior to the vesting date by reason of a
change in control, all restricted shares become vested immediately).
Dividends will be paid on the restricted shares. No shares vested in 1996.
Shares vested in 1997, including shares which vested upon the achievement
of certain established targets for the year ended December 31, 1997, as
follows: Mr. Kelley - 28,000 shares, Messrs. Brix, Keefe and Sullivan -
11,800 shares each and Mr. Strutt - 10,200 shares. Shares vested in 1998
as follows: Mr. Kelley - 4,000 shares and Messrs. Brix, Keefe, Strutt and
Sullivan - 1,700 shares each. The number of shares and value of the
aggregate restricted stock holdings at December 31, 1998 are: Mr. Kelley -
8,500 shares, $77,563; Messrs. Brix, Keefe and Sullivan - each 3,500
shares, $31,938 and Mr. Strutt - 5,100 shares, $46,538.
(2) These amounts represent (a) the Company's matching contributions up to 1.5%
of eligible compensation to the Company's 401(k) Retirement Plan, (b)
pension contributions and (c) term life insurance premiums paid by the
Company for the benefit of the officers' beneficiaries, in the following
<PAGE> 7
amounts: Mr. Kelley - $2,500 in matching contributions and $1,728 in
insurance premiums, Mr. Brix - $2,500 in matching contributions and $1,145
in insurance premiums, Mr. Keefe - $2,500 in matching contributions and
$994 in insurance premiums, Mr. Sullivan - $2,152 in matching contributions
and $994 in insurance premiums and Mr. Strutt - $13,206 in pension
contributions. There are no cash values associated with the term life
insurance.
Option Grants in 1998
<TABLE>
<CAPTION>
Potential Realized Value at
Assumed Annual Rates of
Stock Price Appreciation
Individual Grants for Option Term
(a) (b) (c) (d) (e) (f) (g) (h) (i)
% of Total Market
Options Price on
Options Granted to Exercise Date of
Granted Employees Price Grant Expiration
Name (#) in 1998 ($/Sh) ($/Sh) Date 0%($) 5%($) 10%($)
- ---------------- -------- ---------- -------- ------- ---------- ----- ----- ------
<S> <C> <C> <C> <C> <C> <C> <C> <C>
Brian J. Kelley 30,000(1) 22.0 10.00 9/2/03 0 82,884 183,153
Kenneth G. Brix 10,000(1) 7.3 10.00 9/2/03 0 27,628 61,051
853(2) 0.6 8.50 10.00 9/30/99 1,280 1,706 2,133
Michael N. Keefe 10,000(1) 7.3 10.00 9/2/03 0 27,628 61,051
706(2) 0.5 8.50 10.00 9/30/99 1,059 1,412 1,765
Garrett Sullivan 10,000(1) 7.3 10.00 9/2/03 0 27,628 61,051
706(2) 0.5 8.50 10.00 9/30/99 1,059 1,412 1,765
Roy A. Strutt 10,000(1) 7.3 10.00 9/2/03 0 27,628 61,051
(1) These options were granted under the Company's 1990 Stock Option Plan at an
exercise price equal to the closing market price on the date of grant.
Normally, options are granted in connection with the review of annual
compensation; however, the Compensation Committee may grant options at
other dates at its discretion.
(2) These options were granted under the Company's 1967 Employee Stock Purchase
Plan and expire approximately one year after the date of grant.
</TABLE>
<PAGE> 8
Aggregate Option Exercises in 1998 and 1998 Year-end Options Values
(a) (b) (c) (d) (e)
Value of
Number of Unexercised
Unexercised In-the-Money
Shares Options at Options at
Acquired Value Year-end (#) Year-end ($)
on Realized on Exercisable/ Exercisable/
Name Exercise (#) Exercise ($) Unexercisable Unexercisable
Brian J. Kelley 84,090 514,093
45,000 73,647
Kenneth G. Brix 34,187 195,515
16,666 32,237
Michael N. Keefe 34,040 192,423
16,666 32,237
Garrett Sullivan 33,540 189,236
16,666 32,237
Roy A. Strutt 47,001 277,651
17,499 36,819
Pension Plans
In 1977, the Company adopted a non-contributory, defined benefit pension
plan covering substantially all employees in the United States. The Company's
policy is to fund accrued pension costs, which include normal costs and
amortization of the unfunded actuarial liability over twenty years.
In 1994, the Company amended the pension plan to eliminate future benefit
accruals after June 30, 1994. Accordingly, new employees are not eligible to
participate in the plan and the accrued pension benefit of earlier participants
will remain at the level earned based on service through June 30, 1994. At
January 1, 1998, the accrued annual pension benefits payable upon the retirement
of the officers identified in the Summary Compensation Table were: Brian J.
Kelley - $0; Kenneth G. Brix - $0; Michael N. Keefe - $6,319; Garrett Sullivan -
$4,623; and Roy A. Strutt - $0.
Compensation of Directors
Directors who were not employees of the Company in 1998 were entitled to
payment of (a) an annual fee of $3,000 and (b) $1,000 (maximum $5,000 per year)
for each Board meeting attended, of which there were four during 1998, and for
each meeting of a committee of the Board not held in conjunction with a Board
meeting, of which there were none in 1998. Directors may voluntarily defer the
receipt of such fees to a future year. Directors may elect to be paid in cash or
in shares of Common Stock of the Company. If a director elected to be paid in
shares, he was entitled to 125% of the equivalent value in shares. Directors
are also entitled to reimbursement of reasonable travel expenses.
In September 1998, the Board unanimously approved the Directors' Stock
Option Plan covering directors and officers who are not employees of the
Company. Further information and a summary of the provisions of the Directors'
Stock Option Plan are set forth under the caption Adoption of the Company's
<PAGE> 9
Directors' Stock Option Plan and Confirmation and Approval of the Awards
Thereunder in this Proxy Statement and are incorporated herein by reference.
Compensation Committee Interlock and Insider Participation
The Compensation Committee is composed of Messrs. Meehan, Merritt and
Murphy, all of whom are "disinterested" for purposes of Rule 16b-3 under the
Securities Exchange Act of 1934, as amended.
Report of the Compensation Committee
The Compensation Committee (the "Committee") of the Board of Directors of
the Company under the direction of the Board of Directors has prepared the
following report for inclusion in this Proxy Statement. The information
provided in the report is in response to requirements adopted by the Securities
and Exchange Commission for reporting compensation matters to the Company's
stockholders.
The Committee annually reviews the performance contributions of the
officers of the Company (including the Chief Executive Officer) and makes
adjustments to all forms of compensation to those officers. In this capacity
the Committee has oversight capacity, reviews the structure and cost
effectiveness and sets performance objectives for the Company's various
compensation programs. The Committee also administers all compensation plans of
the Company payable to employees in securities of the Company. The Committee
endorses the position that stock ownership by management is beneficial in
aligning management's and stockholders' interests in the enhancement of
stockholder value and has increasingly used these elements in the Company's
compensation packages for its executive officers.
Compensation Philosophy
The Company's compensation programs are designed to serve the Company's
goals of long-term growth and to help achieve the Company's business objectives.
The Company seeks to integrate all compensation programs with the Company's
annual and long-term business objectives and strategy and focus executive
behavior on the fulfillment of those objectives.
To that end the Company follows certain principles in its compensation of
executives:
The Company pays competitively.
The Company is committed to providing a compensation program that
helps attract, motivate and retain the best people in the industry.
The Company pays for relative sustained performance.
Executive officers are rewarded based upon corporate performance and
individual performance. Corporate performance is evaluated by
reviewing the extent to which strategic and business plan goals are
met, including such factors as operating profit, performance relative
to competitors and timely new product introductions. Individual
performance is evaluated by reviewing organizational and management
development progress and the degree to which teamwork and Company
values are fostered.
<PAGE> 10
The Company seeks fairness in the administration of compensation.
The Company applies its compensation philosophy Company-wide. The
Company tries to achieve a balance of the compensation paid to a
particular individual and the compensation paid to other executives
inside the Company and its subsidiaries and at comparable companies.
To serve these objectives and maintain these principles the executive
compensation program of the Company is comprised of several elements, including
base salary, a cash or stock bonus, stock option, restricted stock and stock
purchase plans as well as certain welfare and retirement benefits.
By: COMPENSATION COMMITTEE
Jack Meehan
William A. Merritt
Timothy P. Murphy
Performance Graph
The following graph compares the cumulative total return on the Company's
Common Stock with the cumulative total return of the S&P 500 Index, the Media
General Communications Industry Group Index (the "MG Industry Group") and the
Media General Telecommunications Processing Systems and Products Industry Group
(the "MG Peer Group") for the five years ended December 31, 1998.
COMPARISON OF 5 YEAR CUMULATIVE TOTAL RETURN
OF COMPANY, PEER GROUPS AND BROAD MARKET
Cognitronics MG Peer MG Industry S&P
Corporation Group Group 500
----------- ------- ----------- ----
1993 $100 $100 $100 $100
1994 49 76 91 101
1995 156 93 109 139
1996 81 102 119 171
1997 445 153 152 229
1998 211 273 223 294
Other Information Concerning the Board or Its Committees
The Company's Board of Directors has four Committees - Audit, Compensation,
Executive and Nominating. The Audit Committee, of which Messrs. Davis, Meehan,
Merritt and Murphy are members, meets with the independent auditors and reviews
and reports to the Board of Directors on the scope and results of audits. The
Compensation Committee, of which Messrs. Meehan, Merritt and Murphy are members,
is charged with reviewing officers' compensation and administers the Company's
1967 Employee Stock Purchase Plan, 1990 Stock Option Plan, Restricted Stock Plan
and Directors' Option Plan. The Executive Committee, of which Messrs. Davis,
Kelley and Murphy are members, is authorized to consider and take action on
matters in the absence of a full Board of Directors meeting. The Nominating
Committee is charged with considering all nominations (including nominations
by stockholders) to the Board of Directors of the Company. During 1997, the
Committees met as follows: Audit and Compensation - three times and Nominating -
once; the Executive Committee did not meet in 1998.
<PAGE> 11
During 1998, the Board met four times, and each Director of the Company
attended 75% or more of the total number of meetings of the Board held during
the year and of the Committees of the Board on which he served.
Certain Relationships and Related Transactions
Indemnity Agreements between the Company and individual officers and
directors have been executed to allow those officers and directors to benefit
from New York's indemnification statute. In accordance with the provisions of
these Indemnity Agreements, the Company has agreed, subject to limitations, to
indemnify and pay the reasonable expenses of officers and directors adjudicated
liable in any civil, criminal or other action or proceeding, including any
derivative action, for the acts or decisions made by them in good faith while
performing services for the Company. Such indemnification would be made by the
Company only if authorized by a court, by the Board of Directors or by the
stockholders, as specified in the Indemnity Agreements, and any expenses or
other amounts paid by way of indemnification, otherwise than by court order or
action of the stockholders, would be reported to stockholders as provided by
law. No indemnification by the Company would be made to or on behalf of any
officer or director if a judgment or other final adjudication adverse to such
officer or director established that his acts were committed in bad faith or
were the result of active and deliberate dishonesty and were material to the
cause of action so adjudicated, or that he personally gained in fact a financial
profit or other advantage to which he was not legally entitled. The Indemnity
Agreements also obligate the Company to advance to officers and directors funds
to pay the reasonable expenses incurred from time to time before any final
determination of their rights to indemnification, subject to repayment to the
extent required by the indemnification terms.
The Company's Certificate of Incorporation limits the personal liability of
directors to the Company or its stockholders for certain breaches of duty as
directors, as permitted by New York law.
The Company carried Directors' and Officers' Liability Insurance covering
directors and officers for amounts up to $3 million in 1998, which was increased
to $4 million in 1999.
The Company has an Employment Contract with David H. Shepard, a director,
under which $29,280 was paid to Mr. Shepard in 1998. Mr. Shepard is entitled to
receive $30,511 in 1999 and a similar amount, adjusted for inflation, each year
thereafter for the remainder of his lifetime under the contract. Additionally,
Mr. Shepard received $17,700 in 1998 under a former supplemental pension plan
for officers, which he is entitled to receive each year for the remainder of his
lifetime.
During 1998 and in the current year, the Company retained the law firm of
Hughes Hubbard & Reed LLP. Edward S. Davis, a director, is a partner of that
firm.
The Company has advanced to officers amounts required to be paid for income
taxes related to stock awards under its 1990 Stock Option and Restricted Stock
Plans and stock bonuses. In connection therewith, during 1998 and at March 1,
1999, Brian J. Kelley, President and a director, and Mr. Strutt, a Vice
President and director, were indebted to the Company in amounts of $107,000
and $127,000, respectively, which indebtedness bears interest at the prime rate
during the period outstanding.
<PAGE> 12
The Company has entered into Executive Severance Agreements (the
"Agreements") regarding change in control with Messrs. Kelley, Strutt, Brix,
Keefe, Sullivan and one other officer of the Company (individually, the
"Executive"; collectively, the "Executives"). Under these Agreements, a
"change in control" occurs if (a) the stockholders of the Company approve (i)
any merger or consolidation of the Company (unless the voting stock of the
Company outstanding immediately prior thereto continues to represent more than
50% of the combined voting power of the Company or the surviving entity
thereafter or at least a majority of the directors of the Company or the
surviving entity after the merger or consolidation were directors of the Company
prior thereto), (ii) the sale, lease, exchange or other transfer of all or
substantially all of the Company's assets to any other company or (iii) any plan
or proposal for the liquidation or dissolution of the Company, (b) persons who
were directors of the Company on November 1, 1995 (the "Incumbent Directors")
cease for any reasonto constitute at least a majority of the Board of Directors,
provided, however, that any person subsequently becoming a director whose
election is approved by a vote of at least a majority of the then Incumbent
Directors will be considered an Incumbent Director or (c) any person (other than
the Company, its subsidiaries or any employee benefit plan of the Company),
together with all affiliates and associates of such person, becomes the
beneficial owner, directly or indirectly, of 20% or more of the Company's Common
Stock. The Agreements provide that the Executive's compensation,
responsibilities and employee benefits will not be reduced following a change in
control. The Agreements also provide that if the Executive's employment with
the Company is terminated under certain circumstances the Executive will
continue to receive certain medical, insurance and other employee benefits for a
period of two years and will receive a lump sum payment equal to, but limited
by the amount deductible for income tax purposes under the Internal Revenue
Code, 200% of the sum of (A) the greater of (i) the Executives' annual salary as
in effect immediately prior to the termination or (ii) the Executive's salary as
in effect immediately prior to the change in control and (B) the greater of (i)
the Executive's annual bonus for the prior annual period, including performance
bonus, amounts vested under the Company's Restricted Stock Plan and amounts
under any other bonus program of the Company (the "Bonus Amounts") or (ii) the
average Bonus Amounts for the prior two years. These benefits will be provided
to the Executives, other than Mr. Kelley, in the event that the Executive's
employment is terminated within two years following a change in control (i) by
the Company involuntarily for any reason other than death, disability or cause
or (ii) voluntarily by the Executive under certain, limited circumstances, and
to Mr. Kelley if his employment is voluntarily or involuntarily terminated
(other than for death, disability or cause) within two years following a change
in control. Payments to the Executives under the Agreements are limited to such
amounts to permit all payments to the Executives to be made by the Company to be
deductible in accordance with Section 280G of the Internal Revenue Code. The
terms of these Agreements expire on October 16, 2000, unless a change in control
has occurred on or prior to such date, in which case the Agreements will
continue in effect for two years following the change in control.
In the event of a change in control, the Company's 1990 Stock Option and
Directors' Option Plans provide that all outstanding stock options will become
fully exercisable. In the event of a change in control followed by termination
of employment, the Company's Restricted Stock Plan provides that the
restrictions on shares of the Company's Common Stock previously awarded will
terminate.
Except as described above, no director or officer had any material interest
in any material transaction of the Company or any of its subsidiaries during the
period from January 1, 1998 to March 1, 1999 or any such proposed transaction,
nor had any of their associates.
<PAGE> 13
Section 16(a) Beneficial Ownership Reporting Compliance
In accordance with Section 16(a) of the Securities Exchange Act of 1934,
the Company's directors, officers and any person holding more than ten percent
of the Company's Common Stock are required to file reports of ownership and any
changes in ownership with the Securities and Exchange Commission, the American
Stock Exchange and the Company. The Company believes that all of these filing
requirements were satisfied during 1998 by its directors, officers and ten
percent holders, except that Messrs. Davis, Mayer, Meehan, Merritt, Murphy and
Shepard each made a late filing of one transaction of beneficial ownership on
Form 5 and Mr. Strutt made a late filing of one report of beneficial ownership
with three transactions. The amended Form 5s and the late report were filed
following discovery of the failure to file. In making these statements, the
Company has relied on the written representations of its directors and officers
and copies of reports they have filed with the Securities and Exchange
Commission.
Management recommends a vote FOR the election of the seven nominees to the Board
of Directors.
2. APPROVAL OF AMENDMENT TO THE COMPANY'S 1990 STOCK OPTION PLAN
General
In July 1990, the stockholders of the Company approved the adoption of the
Company's 1990 Stock Option Plan (the "1990 Plan"). Under the 1990 Plan, as
amended, an aggregate of 740,000 shares of Common Stock were reserved for
issuance pursuant to stock options.
In March 1999, subject to stockholder approval being sought at the Annual
Meeting, the Board of Directors adopted an amendment to the 1990 Plan to
increase the number of shares of Common Stock reserved for issuance upon the
exercise of options granted under the 1990 Plan by 145,000 to a total of 885,000
shares.
As of March 30, 1999, outstanding and unexercised options to purchase
457,200 shares were held by 62 persons, with exercise prices ranging from $2.38
to $10.00 per share and a weighted average exercise price of $5.12 per share.
Taking into account the increase of 145,000 shares reserved for the 1990 Plan
approved by the Board of Directors and to be submitted for stockholder approval
at the Annual Meeting, 175,516 shares will be available for future option
grants.
During 1998, options to purchase an aggregate of 117,150 shares of Common
Stock, at an exercise price of $10.00 per share, were granted under the 1990
Plan to all employees as a group (excluding all executive officers), and
options to purchase an aggregate of 6,334 shares of Common Stock, at a weighted
average exercise price of $2.97 per share, were exercised under the 1990 Plan by
this group.
On March 30, 1999, the closing price on the American Stock Exchange of the
Company's Common Stock was $8.06.
The following table shows, as to (i) the persons identified in the Summary
Compensation Table; (ii) each nominee for election as a director who is, or has
been in the past, eligible to participate in the 1990 Plan; (iii) any person who
has received 5% or more of grants; (iv) all current executive officers as a
group; and (v) all employees as a group (excluding all executive officers), the
>PAGE> 14
number of shares for which options are outstanding under the 1990 Plan as of
March 30, 1999:
Number of Shares
For Which Options
Name of Individual or Group Are Outstanding
Brian J. Kelley .................................. 129,090
Roy A. Strutt .................................... 64,500
Kenneth G. Brix .................................. 50,000
Michael N. Keefe ................................. 50,000
Garrett Sullivan ................................. 49,500
David H. Shepard ................................. 0
All executive officers as a group (7 persons) .... 386,090
All employees as a group (excluding all
executive officers)(56 persons) .................. 71,110
Summary of the Provisions of the Option Plan
The following summary of the 1990 Plan, including the proposed amendment,
is qualified in its entirety by the specific language of the 1990 Plan, a copy
of which is attached to this Proxy Statement for stockholder review as
Exhibit A.
The 1990 Plan is administered by the Compensation Committee (the
"Committee") of the Board of Directors of the Company. The Committee has
authority, subject to the terms of the 1990 Plan, to determine the persons to
whom options may be granted, the number of shares to be covered by each option
and the time or times at which options will be granted, and to interpret the
1990 Plan and make all determinations necessary or advisable for its
administration. The Committee may consult with legal counsel, who may be
counsel to the Company, and will not incur any liability for any action taken
in good faith in reliance upon the advice of counsel.
Full-time employees, including officers, of the Company and its
subsidiaries are eligible to participate in the 1990 Plan. A member of the
Committee is not eligible, while a member, to receive an option under the 1990
Plan, but may exercise any options previously granted to him. The approximate
number of persons eligible to participate in the 1990 Plan on March 24, 1999
was 90.
The date of grant of an option under the 1990 Plan will be the date on
which the option is awarded by the Committee.
The option price per share of Common Stock is the closing price of Common
Stock recorded on the American Stock Exchange on the day the option is granted
or the last trading day prior thereto.
Each option expires no later than the tenth anniversary of the date of its
grant and becomes exercisable in three substantially equal annual installments
commencing six months after the date of grant, except that the Committee may
include in any option, initially or by amendment at any time, an earlier date or
event upon which an option may be exercised if the Committee deems such
provision to be in the interests of the Company or necessary to realize the
reasonable expectation of the optionee, but in no event may an option be
exercisable sooner than six months from the date on which the option is granted.
After becoming exercisable, each installment remains exercisable until
expiration or termination of the option. An option may be exercised from time
to time, in whole or part, up to the total number of shares with respect to
which it is then exercisable. Payment of the purchase price will be made in
such manner as the Committee may provide in the option, which may include cash
<PAGE. 15
(including cash equivalents) or payroll deductions, any other manner permitted
by law and determined by the Committee, or any combination of the foregoing.
If an optionee ceases, other than by reason of death or retirement, to be
employed by the Company or a subsidiary, all options granted to him and
exercisable on the date of his termination of employment terminate on the
earlier of such options' expiration or three months after the date his
employment ends or as otherwise determined by the Committee. Any installments
not exercisable on the date of such termination lapse and are thenceforth
unexercisable. Whether authorized leave of absence or absence in military or
governmental service may constitute employment for the purposes of the 1990 Plan
is to be conclusively determined by the Committee.
If an optionee retires, all options held by him on the date of his
retirement shall become exercisable on such date and shall terminate on the
earlier of the option's expiration or the first anniversary of the day of his
retirement.
If an optionee dies, his option may be exercised, to the extent of the
number of shares with respect to which he could have exercised it on the date of
his death, by his estate, personal representative or beneficiary who acquires
the option by will or by the laws of descent and distribution, at any time prior
to the earlier of the option's expiration or the first anniversary of the
optionee's death. On the earlier of such dates, the option terminates.
No option is assignable or transferable by the optionee except by will or
by laws of descent and distribution, and during the lifetime of the optionee the
option may be exercisable only by him. At the request of an optionee, shares of
Common Stock purchased on exercise of an option may be issued in or transferred
to the name of the optionee and another person jointly with the right of
survivorship.
The number and price of shares of Common Stock covered by each option, the
total number of shares that may be sold under the 1990 Plan, and the maximum
number of shares that may be sold, issued or transferred to an employee, will
be proportionately adjusted to reflect, as deemed equitable and appropriate by
the Committee, any stock dividend, stock split or share combination of the
Common Stock or recapitalization of the Company. To the extent deemed equitable
and appropriate by the Committee, subject to any required action by
stockholders, in any merger, consolidation, reorganization, liquidation or
dissolution, any option granted under the 1990 Plan pertains to the securities
and other property to which a holder of the number of shares of Common Stock
covered by the option would have been entitled to receive in connection with
such event. In the event of a change of control (as defined in the 1990 Plan)
all outstanding options will become fully exercisable.
The Board may discontinue the 1990 Plan at any time and may amend it from
time to time. No amendment or discontinuation of the 1990 Plan may adversely
affect any award previously granted without the optionee's written consent.
Amendments may be made without stockholder approval except as required to
satisfy Rule 16b-3 under the Securities Exchange Act of 1934 (or any successor
rule) or other regulatory requirements.
Summary of Federal Income Tax Consequences of the 1990 Plan
The following summary is intended only as a general guide as to the federal
income tax consequences under current law with respect to participation in the
1990 Plan and does not attempt to describe all possible federal or other tax
consequences of such participation. Furthermore, the tax consequences of
<PAGE> 16
options are complex and subject to change, and a taxpayer's particular situation
may be such that some variation of the described rules is applicable.
Optionees should consult their own tax advisors prior to the exercise of
any option and prior to the disposition of any shares of Common Stock acquired
upon the exercise of an option.
Options granted under the 1990 Plan may be either incentive or non-
qualified stock options. Incentive stock options are those that are intended
to be treated as "incentive stock options" within the meaning of Section 422 of
the Internal Revenue Code of 1986 (the "Code"). Under the Code, and under
Treasury Regulations specifying that an option does not have a readily
ascertainable fair market value unless it meets certain conditions not met here,
the grant of either an incentive stock option or a non-qualified option under
the Plan is not taxed at the time of grant.
When a non-qualified option is exercised, the excess of the fair market
value of the shares received over the option price (the "option spread") is
taxable as ordinary income to the option holder. Special rules may apply to the
exercise of options by officers and directors.
The holder of an incentive stock option generally will not be taxed when
the option is exercised prior to termination of employment or within specified
periods (generally three months) thereafter. However, the option spread will
constitute an item of tax preference which may cause an option holder to be
subject to the alternative minimum tax. Provided the Common Stock received
upon exercise of the incentive stock option is not disposed of within one year
of receipt of the shares upon exercise or two years of the date on which the
option is granted, the gain on the subsequent disposition will receive capital
gains treatment. If the shares acquired upon the exercise of an incentive stock
option are disposed of before the end of such holding periods, the option holder
will recognize ordinary income in an amount equal to the lesser of (1) the
option spread on the date of exercise, or (2) the excess of the amount received
upon disposition of the shares over the option price. Any excess of the amount
received upon disposition of the shares over the value of the shares on the
exercise date will be taxed as capital gain.
For a non-qualified option, the Company generally will be entitled to a
deduction at the same time and in the same amount that the option holder
recognizes ordinary income, to the extent that such income is considered
reasonable compensation under the Code. For an incentive stock option, the
Company generally will not be entitled to a deduction upon the exercise of the
option. However,if an incentive stock option holder does not satisfy the
employment or holding period requirements described above, the Company generally
would be entitled to a deduction in an amount equal to the amount of ordinary
income recognized by the option holder.
Vote Required and Board of Directors' Recommendation
The Board of Directors believes that this amendment to the 1990 Plan is in
the best interests of the Company, as the availability of an adequate number
of shares for issuance pursuant to the 1990 Plan is important to attracting,
motivating and retaining qualified personnel essential to the continued success
of the Company. The affirmative vote of the holders of a majority of the
outstanding shares of Common Stock represented at the Annual Meeting is required
for approval of this proposal. Shares represented at the meeting by proxy which
are not voted because the stockholder has elected to abstain will be counted in
determining the presence of a quorum but will not be counted as for the
amendment. Shares represented at the meeting by proxy for which the proxy cards
<PAGE> 17
have been left blank will be counted as for the amendment.
Management recommends a vote FOR the approval of this proposal to increase the
number of shares reserved for issuance under the 1990 Plan by 145,000.
3. ADOPTION OF THE COMPANY'S DIRECTORS' STOCK OPTION PLAN AND
CONFIRMATION AND APPROVAL OF THE AWARDS THEREUNDER
General
By unanimous written consent on September 17, 1998, subject to the
stockholder adoption and approval being sought at the Annual Meeting, the Board
of Directors of the Company approved the Cognitronics Corporation Directors'
Stock Option Plan ("the Directors' Plan") and 35,000 shares of the Company's
Common Stock were reserved for upon the exercise of options awarded thereunder.
The purpose of the Directors' Plan is to increase the ownership interest in
the Company of non-employee directors and officers whose services are considered
essential to the Company's continued progress, to align such interests with
those of the stockholders of the Company and to provide a further incentive to
serve as a director or officer of the Company.
Under the Directors' Plan, options to purchase an aggregate of 12,000
shares of the Company's Common Stock were granted during 1998 at an exercise
price of $8.25 per share, and there were 23,000 shares available for future
option grants at March 30, 1999.
On March 30, 1999, the closing price of the Company's Common Stock on the
American Stock Exchange was $8.06.
The following table shows, as to (i) each nominee for election as a
director who is eligible to participate in the Directors' Plan; (ii) the persons
identified in the Summary Compensation Table; (iii) any person who has received
5% or more of grants ; and (iv) all current participants as a group, the
number of shares for which options are outstanding under the Directors' Plan as
of March 30, 1999:
Number of Shares
For Which Options
Name of Individual or Group Are Outstanding
Edward S. Davis ................................... 2,000
Jack Meehan ....................................... 2,000
William A. Merritt ................................ 2,000
Timothy P. Murphy ................................. 2,000
David H. Shepard .................................. 2,000
All current participants as a group (6 persons) ... 12,000
Summary of the Provisions of the Directors' Plan
The following summary of the Directors' Plan is qualified in its entirety
by reference to the full text of the Plan which is attached to this proxy
statement as Exhibit B.
The Directors' Plan shall be administered by a committee consisting of no
less than two of the Company's directors or chief executive or financial
officers (the "Committee") selected by and serving at the pleasure of the Board
of Directors, who are "disinterested" for purposes of Rule 16b-3 of the
Securities Exchange Act of 1934.
<PAGE> 18
The Directors' Plan covers non-employee directors and officers which means
a director or officer of the Company who is neither an employee of the Company
nor any subsidiary of the Company ("Participant").
The Directors' Plan provides for an automatic award of an option to
purchase 2,000 shares of Common Stock to each person who was a Participant on
September 17, 1998, the Effective Date of the Plan, and an annual award of an
option to purchase 1,000 shares of Common Stock to each person who is a
Participant on August 1 of each subsequent year.
The option exercise price is 100% of the Fair Market Value per share of
Common Stock on the Date of Award, as defined in the Plan.
Each option shall expire no later than the fifth anniversary of its Date of
Award and shall become exercisable on the date one year after the Date of Award,
provided, however, that the Committee may include in any option instrument,
initially or by amendment at any time, a provision making any option exercisable
at such earlier date, or upon the occurrence of such earlier event, as may be
specified by such provision, if the Committee deems such provision to be in the
interests of the Company or necessary to realize the reasonable expectation of
the optionee, but in no event shall any option be exercisable sooner than six
months from the date on which such option is awarded, except when the retirement
or death of the optionee occurs within such six-month period. After becoming
exercisable, each option shall remain exercisable until its expiration or
termination. An option may be exercised from time to time, in whole or part, up
to the total number of shares with respect to which it is then exercisable.
Payment of the purchase price will be made in such manner as the Committee may
provide in the option, which may include cash (including cash equivalents)
or any other manner permitted by law as determined by the Committee or any
combination of the foregoing.
If a Participant ceases, other than by reason of death or retirement, to be
a director or officer of the Company, all options awarded to him and exercisable
on the date he ceases to be a director or officer shall terminate on the earlier
of such options' expiration or three months after the date he ceases to be a
director or officer or as otherwise determined by the Committee. Any option not
exercisable on the date of such termination shall lapse and be thenceforth
unexercisable.
If a Participant retires, all options held by him on the date of his
retirement shall become exercisable on the date of his retirement and shall
terminate on the earlier of such option's expiration or the first anniversary
of the day of his retirement.
If a Participant dies, all options held by him on the date of his death
shall become exercisable on the date of his death, may be exercised by his
estate, personal representative or beneficiary who acquires the options by will
or by the laws of descent and distribution and shall terminate on the earlier
of such option's expiration or the first anniversary of the date of his death.
To the extent an outstanding option expires or terminates unexercised or is
canceled or forfeited, the shares subject to the expired, unexercised, canceled
or forfeited portion of such option are available again for awards of options
under the Directors' Plan.
Upon the occurrence of a change in control, as defined, all outstanding
options become fully exercisable in accordance with the other terms and
conditions of the Directors' Plan.
<PAGE> 19
No option is assignable or transferable by the optionee except by will or
by laws of descent and distribution, and, during the lifetime of the optionee,
the option may be exercisable only by him. At the request of an optionee,
shares of Common Stock purchased on exercise of an option may be issued in or
transferred to the name of the optionee and another person jointly with the
right of survivorship.
The number and price of shares of Common Stock covered by each option, the
total number of shares that may be sold under the Directors' Plan, and the
maximum number of shares that may be sold, issued or transferred to a
Participant, will be proportionately adjusted to reflect, as deemed equitable
and appropriate by the Committee, any stock dividend, stock split or share
combination of the Common Stock or recapitalization of the Company. To the
extent deemed equitable and appropriate by the Committee, subject to any
required action by stockholders, in any merger, consolidation, reorganization,
liquidation or dissolution, any option granted under the Directors' Plan
pertains to the securities and other property to which a holder of the number
of shares of Common Stock covered by the option would have been entitled to
receive in connection with such event.
The Board may discontinue the Directors' Plan at any time and may amend it
from time to time. No amendment or discontinuation of the Directors' Plan may
adversely affect any option previously awarded without the optionee's written
consent. Amendments may be made without stockholder approval except as required
to satisfy Rule 16b-3 under the Securities Exchange Act of 1934 (or any
successor rule) or other regulatory requirements.
Summary of Federal Income Tax Consequences of the Directors' Plan
The Company believes that under present law, the following are the federal
tax consequences generally arising with respect to option awards under the
Directors' Plan. The award of an option will create no tax consequences for
an optionee or the Company. Upon exercising an option, the optionee must
recognize ordinary income equal to the difference between the exercise price and
the fair market value of the shares on the date of exercise. The Company will
be entitled to a deduction for the same amount. The tax treatment by an
optionee on a disposition of shares acquired through the exercise of an
option depends on how long the shares have been held. Any gain or loss on a
later disposition of shares acquired through the exercise of an option will
constitute capital gain or loss to the optionee equivalent to the difference
between the share proceeds and the aforementioned fair market value. The
applicable holding period to determine whether such gain is long- or short-term
is measured from the date of the option exercise. There will be no tax
consequences to the Company in connection with a disposition of shares acquired
under an option.
Vote Required and Board of Directors' Recommendation
The Board of Directors believes that adoption and approval of the
Directors' Plan is in the best interests of the Company, as it is important
to attracting, motivating and retaining qualified non-employee directors and
officers essential to the continued success of the Company. The affirmative
vote of the holders of a majority of the outstanding shares of Common Stock
represented at the Annual Meeting is required for approval of this proposal and
to confirm and approve the award of options to six persons who were non-employee
directors and officers on the Effective Date. Shares represented at the meeting
by proxy which are not voted because the stockholder has elected to abstain
will be counted in determining the presence of a quorum but will not be counted
<PAGE> 20
as for the proposal. Shares represented at the meeting by proxy for which the
proxy cards have been left blank will be counted as for the proposal.
Management recommends a vote FOR the approval of this proposal to adopt and
approve the Directors' Plan and to confirm and approve the options awarded on
the Effective Date
4. APPROVAL OF SELECTION OF INDEPENDENT AUDITORS
Ernst & Young LLP have been selected as independent auditors to audit the
Company's financial records for the year ending December 31, 1999, and
management recommends that the selection be approved by the stockholders.
Representatives of Ernst & Young LLP are expected to be present at the Annual
Meeting with the opportunity to make a statement if they desire to do so and
are expected to be available to answer appropriate questions. Ernst & Young LLP
have audited the Company's financial statements since 1962, and management
considers Ernst & Young LLP to be well qualified. Should the holders of a
majority of the shares of Common Stock represented at the Annual Meeting in
person or by proxy not approve the selection of Ernst & Young LLP, the Company
will interpret that vote as an instruction to seek other auditors. Shares
represented at the meeting by proxy which are not voted because the stockholder
has elected to abstain will be counted in determining the presence of a quorum
but will not be counted as for the selection. Shares represented at the meeting
by proxy for which the proxy cards have been left blank will be counted as for
the selection.
Management recommends a vote FOR the approval of the selection of Ernst & Young
LLP as Independent Auditors of the Company.
5. OTHER MATTERS
Proxies will be voted on such other business as may properly come before
the Annual Meeting, although as of the date of this proxy statement the only
matters which management intends to present or knows that others will present
at the meeting or any adjournment thereof are the matters listed in the
accompanying notice of meeting. As to other business, if any, which may
properly come before the meeting, it is intended that proxies in the enclosed
form will be voted in respect thereof in accordance with the judgment of the
person or persons voting such proxies.
The entire cost of soliciting proxies will be borne by the Company. It
is intended to solicit proxies only by mail. To the extent necessary in order
to insure sufficient representation, officers and regular employees of the
Company may request the return of proxies in person, or by telegram or
telephone.
Stockholder Proposals for the 2000 Annual Meeting of Stockholders
Any stockholder proposal intended to be presented at the 2000 Annual
Meeting of Stockholders of the Company must be received at the offices of the
Company, 3 Corporate Drive, Danbury, Connecticut 06810-4130, on or before
5:00 p.m. on December 14, 1999 whether or not the proposal is to be included
in the Company's proxy materials relating to the meeting. Any stockholder
proposal for nomination of a person for election to the Board of Directors at
the 2000 Annual Meeting must be so received on or before 5:00 p.m. on January
19, 2000. Timely receipt of a stockholder proposal satisfies only one of the
various requirements for inclusion of such a proposal in the Company's proxy
<PAGE> 21
materials.
By Order of the Board of Directors
/s/Harold F. Mayer
Harold F. Mayer
Secretary
Dated: April 15, 1999<PAGE>
<PAGE> 22
Exhibit A
COGNITRONICS CORPORATION
1990 STOCK OPTION PLAN, AS AMENDED
1. Purpose
This incentive stock option plan (the "Plan") is intended to
provide incentives to executives and other key employees of Cognitronics
Corporation (the "Company") and its Subsidiaries by providing them
with opportunities for stock ownership under the Plan. "Subsidiary"
means any corporation in which the Company or another Subsidiary or both
owns 50% or more of the combined voting power of all classes of stock.
.
2. Administration
The Plan shall be administered by a committee of not less than three
directors of the Company (the "Committee")selected by, and serving at the
pleasure of, its Board of Directors (the "Board"). A director may not serve
on the Committee unless he is "disinterested" for purposes of Rule 16b-3 under
the Securities Exchange Act of 1934, (or any successor rule thereto).
The Committee shall have authority, subject to the terms of the Plan, to
determine the persons eligible for options and those to whom options shall be
granted, the number of shares to be covered by each option, the time or times
at which options shall be granted, and the terms and provisions of the
instruments by which options shall be evidenced, and to interpret the Plan and
make all determinations necessary or advisable for its administration. The
Committee may consult with legal counsel, who may be counsel to the Company,
and shall not incur any liability for any action taken in good faith in reliance
upon the advice of counsel. The Board reserves to itself the right to exercise
any authority granted to the Committee hereunder.
3. Eligibility
Full-time employees, including officers, of the Company or any Subsidiary
or both, shall be eligible to participate in the Plan. A member of the Committee
shall not be eligible, while a member, to receive an option under the Plan, but
may exercise any options previously granted to him.
4. Stock
The stock as to which options may be granted shall be the Company's common
stock, par value $.20 per share ("Common Stock"). When options are exercised the
Company may either issue unissued Common Stock or transfer issued Common Stock
held in its treasury. The total number of shares of Common Stock which may be
sold to employees under the Plan pursuant to options shall not exceed 920,000
shares. If an option expires, or is otherwise terminated prior to its exercise,
the Common Stock covered by such option immediately prior to such expiration or
other termination shall continue to be available under the Plan.
5. Granting of Options
The "Date of Grant" of an option under the Plan shall be the date on which
<PAGE> 23
the option is awarded by the Committee. The grant of any option to any employee
shall neither entitle such employee to, nor disqualify him from, participation
in any other grant of options.
6. Terms and Conditions of Options
Options shall be evidenced by instruments in form approved by the
Committee. Such instruments shall conform to the following terms and
conditions:
(a) Option price. The option price per share of Common Stock shall
be the Fair Market Value of a share of Common Stock on the Date of Grant.
"Fair Market Value" shall be the closing price of the Common Stock
recorded on the American Stock Exchange on the Date of Grant or the last
trading day prior thereto.
(b) Term and exercise of options. Each option shall expire no later than
the tenth anniversary of its Date of Grant and shall become exercisable in
three substantially equal annual installments commencing on the date six
months after the Date of Grant, provided, however, that the Committee
may include in any option instrument, initially or by amendment at any
time, a provision making any installment or installments exercisable at
such earlier date, or upon the occurrence of such earlier event, as may
be specified by such provision, if the Committee deems such provision to
be in the interests of the Company or necessary to realize the reasonable
expectation of the optionee, but in no event shall any option be
exercisable sooner than six months from the date on which such option
is granted, except when the retirement or death of the optionee occurs
within such six-month period. After becoming exercisable, each
installment shall remain exercisable until expiration or termination of
the option. An option may be exercised from time to time, in whole or
part, up to the total number of shares with respect to which it is then
exercisable. Payment of the purchase price will be made in such manner
as the Committee may provide in the option, which may include cash
(including cash equivalents), payroll deductions, any other manner
permitted by law as determined by the Committee or any combination of
the foregoing.
(c) Termination of employment. If an optionee ceases, other than by
reason of death or retirement, to be employed by the Company or a
Subsidiary, all options granted to him and exercisable on the date
of his termination of employment shall terminate on the earlier of such
options' expiration or three months after the day his employment ends or
as otherwise determined by the Committee. Any installment not exercisable
on the date of such termination shall lapse and be thenceforth
unexercisable. Whether authorized leave of absence or absence in military
or governmental service may constitute employment for the purposes of the
Plan shall be conclusively determined by the Committee.
(d) Retirement of optionee. If an optionee retires, all options held by
him on the date of his retirement shall become exercisable on the date of
his retirement and shall terminate on the earlier of such option's
expiration or the first anniversary of the day of his retirement.
(e) Death of optionee. If an optionee dies, his option may be exercised,
to the extent of the number of shares with respect to which he could have
exercised it on the date of his death, by his estate, personal
representative or beneficiary who acquires the option by will or by the
laws of descent and distribution, at any time prior to the earlier of such
option's expiration or the first anniversary of the optionee's death. On
the earlier of such dates, the option shall terminate.
<PAGE> 24
(f) Assignability. No option shall be assignable or transferable by the
optionee except by will or by laws of descent and distribution, and during
the lifetime of the optionee the option shall be exercisable only by him.
At the request of an optionee, shares of Common Stock purchased on
exercise of an option may be issued or transferred in the name of the
optionee and another person jointly with the right of survivorship.
(g) Other provisions. Instruments evidencing options may contain such
other provisions, not inconsistent with the Plan, as the Committee deems
advisable, including a requirement that an optionee represent to the
Company in writing, when an option is granted, or when he receives shares
on its exercise, that he is accepting such option, or receiving such
shares (unless they are then covered by a Securities Act of 1933
registration statement), for his own account for investment only. All
certificates representing shares issued under the Plan may bear a legend
deemed appropriate by the Committee to confirm an exemption from the
registration requirements of the Securities Act of 1933.
7. Capital Adjustments
The number and price of shares of Common Stock covered by each option, the
total number of shares that may be sold under the Plan, and the maximum number
of shares that may be sold, issued or transferred to an employee, shall be
proportionately adjusted to reflect, as deemed equitable and appropriate by the
Committee, any stock dividend, stock split or share combination of the Common
Stock or recapitalization of the Company. To the extent deemed equitable and
appropriate by the Committee, subject any required action by stockholders, in
any merger, consolidation, reorganization, liquidation or dissolution, any
option granted under the Plan shall pertain to the securities and other property
to which a holder of the number of shares of Common Stock covered by the option
would have been entitled to receive in connection with such event.
8. Incentive Stock Options
The aggregate Fair Market Value (determined as of the time the option is
granted) of the Common Stock with respect to which incentive stock options, as
defined in Section 422 of the Internal Revenue Code of 1986, as amended, are
exercisable for the first time by an individual in any calendar year (under the
Plan or any other plan of the Company or any of its parent or subsidiary
corporations (as such terms are defined in Section 424(e) and (f), respectively,
of the Internal Revenue Code pursuant to which such incentive stock options may
be granted) shall not exceed $100,000.
9. Term; Amendment of Plan
The Board may discontinue the Plan at any time and may amend it from time
to time. No amendment or discontinuation of the Plan shall adversely affect any
award previously granted without the employee's written consent. Amendments may
be made without stockholder approval except as required to satisfy Rule 16b-3
under the Securities Exchange Act of 1934 (or any successor rule) or other
regulatory requirements.
10. Effective Date
The Plan is in accordance with a Resolution of Stockholders duly approved
at an Annual Meeting held on June 21, 1990 and became effective on June 21,
1990. It was amended by a Resolution of Stockholders and by the Board on
July 12, 1994 and further amended by a Resolution of Stockholders and by the
<PAGE> 25
Board on May 9, 1996 and by Resolutions of Stockholders on May 14, 1998 and
May 13, 1999.
11. New York State Law
The Terms of the Plan shall be governed by the laws of the State of New
York.
12. Change of Control
Notwithstanding the provisions of Section 6(b) hereof, in the event of a
Change in Control, as hereinafter defined, all options held by an optionee shall
become exercisable on the date of the Change in Control.
"Change in Control" means an event in which:
(a) the stockholders of the Company approve (i) any consolidation or
merger of the Company or any of its subsidiaries where the stockholders
of the Company, immediately prior to the consolidation or merger, would
not, immediately after the consolidation or merger, beneficially own,
directly or indirectly, shares representing in the aggregate more than 50%
of all votes to which all stockholders of the corporation issuing cash or
securities in the consolidation or merger (or of its ultimate parent
corporation, if any) would be entitled under ordinary circumstances to vote
in an election of directors or where the members of the Board, immediately
prior to the consolidation or merger, would not, immediately after the
consolidation or merger, constitute a majority of the Board of Directors of
the corporation issuing cash or securities in the consolidation or merger
(or of its ultimate parent corporation, if any), (ii) any sale, lease,
exchange or other transfer (in one transaction or a series of transactions
contemplated or arranged by any person as a single plan) of all or
substantially all of the assets of the Company or (iii) any plan or
proposal for the liquidation or dissolution of the Company;
(b) persons who, as of the effective date hereof, constitute the entire
Board (as of the date hereof the "Incumbent Directors") cease for any
reason to constitute at least a majority of the Board, provided, however,
that any person becoming a director subsequent to the date hereof whose
election, or nomination for election by the Company's shareholders, is
approved by a vote of at least a majority of the then Incumbent Directors
(other than an election or nomination of a person whose assumption of
office is the result of an actual or threatened election contest relating
to the election of directors of the Company, as such terms are used in Rule
14a-11 under the Securities Exchange Act of 1934, as amended from time to
time (the "Exchange Act")), shall be considered an Incumbent Director; or
(c) any "person", as such term is used in Sections 13(d) and 14(d) of the
Exchange Act (other than the Company, any of its subsidiaries, any employee
benefit plan of the Company or any of its subsidiaries or any entity
organized, appointed or established by the Company for or pursuant to the
terms of such plan), together with all "affiliates" and "associates" (as
such terms are defined in Rule 12b-2 under the Exchange Act) of such
person, becomes the "beneficial owner" or "beneficial owners" (as defined
in Rules 13d-3 and 13d-5 under the Exchange Act), directly or indirectly,
of securities of the Company representing in the aggregate 20% or more of
either (i) the then outstanding shares of Common Stock or (ii) the combined
voting power of all then outstanding securities of the Company having the
right under ordinary circumstances to vote in an election of directors to
the Board ("Voting Securities") (in either such case other than as a result
<PAGE> 26
of acquisitions of such securities directly from the Company).
Notwithstanding the foregoing, a "Change in Control" will not have occurred
for purposes of clause (c) solely as the result of an acquisition of securities
by the Company which, by reducing the number of shares of Common Stock or other
Voting Securities outstanding, increases (i) the proportionate number of shares
of Common Stock beneficially owned by any person to 20% or more of the shares of
Common Stock then outstanding or (ii) the proportionate voting power represented
by the Voting Securities beneficially owned by any person to 20% or more of the
combined voting power of all then outstanding Voting Securities; provided,
however, that if any person referred to in clause (i) or (ii) of this sentence
thereafter becomes the beneficial owner of any additional shares of Common Stock
or other Voting Securities (other than pursuant to a stock split, stock dividend
or similar transaction), then a "Change in Control" will have occurred for
purposes of clause (c).
<PAGE> 27
Exhibit B
COGNITRONICS CORPORATION
DIRECTORS' STOCK OPTION PLAN
1. Purpose
The Director' Stock Option Plan (the "Plan") is intended to provide incentives
to non-employee directors and officers of Cognitronics Corporation (the
"Company") by more closely aligning their compensation with stockholder value.
2. Administration
The Plan shall be administered by a committee of not less than two of Company's
directors, chief executive officer or chief financial officer (the "Committee")
selected by, and serving at the pleasure of, its Board of Directors (the
"Board"). A director may not serve on the Committee unless he is
"disinterested" for purposes of Rule 16b-3 under the Securities Exchange Act of
1934, (or any successor rule thereto).
The Committee shall have authority, subject to the terms of the Plan, to
interpret the Plan and make all determinations necessary or advisable for its
administration. The Committee may consult with legal counsel, who may be
counsel to the Company, and shall not incur any liability for any action taken
in good faith in reliance upon the advice of counsel. The Board reserves to
itself the right to exercise any authority granted to the Committee hereunder.
3. Eligibility
All non-employee directors and officers (individually "Participants",
collectively "Participants") shall be eligible to participate in the Plan.
A non-employee director or officer means a director or officer who is neither an
employee of the Company nor any subsidiary of the Company.
4. Stock
The stock as to which options may be granted shall be the Company's common
stock, par value $.20 per share ("Common Stock"). When options are exercised the
Company may either issue unissued Common Stock or transfer issued Common Stock
held in its treasury. The total number of shares of Common Stock which may
be sold to Participants under the Plan pursuant to options shall not exceed
35,000 shares. If an option expires, or is otherwise terminated prior to its
exercise, the Common Stock covered by such option immediately prior to such
expiration or other termination shall continue to be available under the Plan.
5. Awarding of Options
Options shall be awarded to Participants as follows:
(a) Upon the Effective Date, an option to purchase 2,000 shares of Common
Stock.
(b) On each August 1 subsequent to the Effective Date, an option to purchase
1,000 shares of Common Stock.
The "Date of Award" of an option shall be the date on which the option is
awarded under the Plan. The award of any option to any Participant shall neither
<PAGE> 28
entitle such Participant to, nor disqualify him from, participation in any other
plan for Participants which provides for the issuance of Common Stock.
6. Terms and Conditions of Options
Options shall be evidenced by instruments in form approved by the Committee.
Such instruments shall conform to the following terms and conditions:
(a) Option price. The option price per share of Common Stock shall be the
Fair Market Value of a share of Common Stock on the Date of Award. "Fair
Market Value" shall be the closing price of the Common Stock recorded on the
American Stock Exchange on the Date of Award or the last trading day prior
thereto.
(b) Term and exercise of options. Each option shall expire no later than
the fifth anniversary of its Date of Grant and shall become exercisable on
the date one year after the Date of Grant, provided, however, that the
Committee may include in any option instrument, initially or by amendment at
any time, a provision making any option exercisable at such earlier date, or
upon the occurrence of such earlier event, as may be specified by such
provision, if the Committee deems such provision to be in the interests of
the Company or necessary to realize the reasonable expectation of the
optionee, but in no event shall any option be exercisable sooner than six
months from the date on which such option is granted, except when the
retirement or death of the optionee occurs within such six-month period.
After becoming exercisable, each option shall remain exercisable until its
expiration or termination. An option may be exercised from time to time, in
whole or part, up to the total number of shares with respect to which it is
then exercisable. Payment of the purchase price will be made in such manner
as the Committee may provide in the option, which may include cash (including
cash equivalents) or any other manner permitted by law as determined by the
Committee or any combination of the foregoing.
(c) Termination of Participant. If Participant ceases, other than by reason
of death or retirement,to be a director or officer of the Company, all options
awarded to him and exercisable on the date of he ceases to be director or
officer shall terminate on the earlier of such options' expiration or three
months after the day he ceases to be a director or officer or as otherwise
determined by the Committee. Any option not exercisable on the date of such
termination shall lapse and be thenceforth unexercisable.
(d) Retirement of Participant. If a Participant retires, all options held
by him on the date of his retirement shall become exercisable on the date of
his retirement and shall terminate on the earlier of such option's expiration
or the first anniversary of the date of his retirement.
(e) Death of Participant. If a Participant dies, all options held by him on
the date of his death shall become exercisable on the date of his death, may
be exercised by his estate, personal representative or beneficiary who
acquires the options by will or by the laws of descent and distribution and
shall terminate on the earlier of such option's expiration or the first
anniversary of the date of his death.
(f) Assignability. No option shall be assignable or transferable by the
Participant except by will or by laws of descent and distribution, and during
the lifetime of the Participant the option shall be exercisable only by him.
At the request of a Participant, shares of Common Stock purchased on exercise
of an option may be issued or transferred in the name of the Participant and
<PAGE> 29
another person jointly with the right of survivorship.
(g) Other provisions. Instruments evidencing options may contain such other
provisions, not inconsistent with the Plan, as the Committee deems advisable,
including a requirement that a Participant represent to the Company in
writing, when an option is awarded, or when he receives shares on its
exercise, that he is accepting such option, or receiving such shares (unless
they are then covered by a Securities Act of 1933 registration statement),
for his own account for investment only. All certificates representing shares
issued under the Plan may bear a legend deemed appropriate by the Committee
to confirm an exemption from the registration requirements of the Securities
Act of 1933.
7. Capital Adjustments
The number and price of shares of Common Stock covered by each option, the total
number of shares that may be sold under the Plan, and the maximum number of
shares that may be sold, issued or transferred to a Participant, shall be
proportionately adjusted to reflect, as deemed equitable and appropriate by the
Committee, any stock dividend, stock split or share combination of the Common
Stock or recapitalization of the Company. To the extent deemed equitable and
appropriate by the Committee, subject to any required action by stockholders,
in any merger, consolidation, reorganization, liquidation or dissolution, any
option granted under the Plan shall pertain to the securities and other property
to which a holder of the number of shares of Common Stock covered by the option
would have been entitled to receive in connection with such event.
8. Change of Control
Notwithstanding the provisions of Section 6(b) hereof, in the event of a Change
in Control, as hereinafter defined, all options held by a Participant shall
become exercisable on the date of the Change in Control.
"Change in Control" means an event in which:
(a) the stockholders of the Company approve (i) any consolidation or merger
of the Company or any of its subsidiaries where the stockholders of the
Company, immediately prior to the consolidation or merger, would not,
immediately after the consolidation or merger, beneficially own, directly or
indirectly, shares representing in the aggregate more than 50% of all votes to
which all stockholders of the corporation issuing cash or securities in the
consolidation or merger (or of its ultimate parent corporation, if any) would
be entitled under ordinary circumstances to vote in an election of directors
or where the members of the Board, immediately prior to the consolidation or
merger, would not, immediately after the consolidation or merger, constitute
a majority of the Board of Directors of the corporation issuing cash or
securities in the consolidation or merger (or of its ultimate parent
corporation, if any), (ii) any sale, lease, exchange or other transfer (in one
transaction or a series of transactions contemplated or arranged by any person
as a single plan) of all or substantially all of the assets of the Company or
(iii) any plan or proposal for the liquidation or dissolution of the Company;
(b) persons who, as of the effective date hereof, constitute the entire
Board (as of the date hereof the "Incumbent Directors") cease for any reason
to constitute at least a majority of the Board, provided, however, that any
person becoming a director subsequent to the date hereof whose election, or
nomination for election by the Company's shareholders, is approved by a vote
of at least a majority of the then Incumbent Directors (other than an election
or nomination of a person whose assumption of office is the result of an
<PAGE> 30
actual or threatened election contest relating to the election of directors
of the Company, as such terms are used in Rule 14a-11 under the Securities
Exchange Act of 1934, as amended from time to time (the "Exchange Act")),
shall be considered an Incumbent Director; or
(c) any "person", as such term is used in Sections 13(d) and 14(d) of the
Exchange Act (other than the Company, any of its subsidiaries, any employee
benefit plan of the Company or any of its subsidiaries or any entity
organized, appointed or established by the Company for or pursuant to the
terms of such plan), together with all "affiliates" and "associates" (as such
terms are defined in Rule 12b-2 under the Exchange Act) of such person,
becomes the "beneficial owner" or "beneficial owners" (as defined in Rules
13d-3 and 13d-5 under the Exchange Act), directly or indirectly, of securities
of the Company representing in the aggregate 20% or more of either (i) the
then outstanding shares of Common Stock or (ii) the combined voting power of
all then outstanding securities of the Company having the right under ordinary
circumstances to vote in an election of directors to the Board ("Voting
Securities") (in either such case other than as a result of acquisitions of
such securities directly from the Company).
Notwithstanding the foregoing, a "Change in Control" will not have occurred for
purposes of clause (c) solely as the result of an acquisition of securities by
the Company which, by reducing the number of shares of Common Stock or other
Voting Securities outstanding, increases (i) the proportionate number of shares
of Common Stock beneficially owned by any person to 20% or more of the shares of
Common Stock then outstanding or (ii) the proportionate voting power represented
by the Voting Securities beneficially owned by any person to 20% or more of the
combined voting power of all then outstanding Voting Securities; provided,
however, that if any person referred to in clause (i) or (ii) of this sentence
thereafter becomes the beneficial owner of any additional shares of Common Stock
or other Voting Securities (other than pursuant to a stock split, stock dividend
or similar transaction), then a "Change in Control" will have occurred for
purposes of clause (c).
9. Term; Amendment of Plan
The Board or the Committee may discontinue the Plan at any time and may amend it
from time to time. No amendment or discontinuation of the Plan shall adversely
affect any award previously without the Participant's written consent.
Amendments may be made without stockholder approval except as required to
satisfy Rule 16b-3 under the Securities Exchange Act of 1934 (or any successor
rule) or other regulatory requirements.
10. Effective Date
The Plan is in accordance with a Resolution of the Board duly adopted and
approved by unanimous written consent on September 17, 1998 (the "Effective
Date") and a Resolution of Stockholders on May 13, 1999.
11. New York State Law
The Terms of the Plan shall be governed by the laws of the State of New York.
<PAGE> 31
COGNITRONICS CORPORATION
PROXY
PROXY SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
The undersigned hereby appoints B.J. Kelley, T.P. Murphy and
D.H. Shepard as Proxies, each with the power to appoint his
substitute, and hereby authorizes them to represent and to vote
as designated on the reverse side all the shares of Common Stock
of Cognitronics Corporation held of record by the undersigned on
March 30, 1999 at the Annual Meeting of Stockholders to be held
at the offices of the Company at 3 Corporate Drive, Danbury,
Connecticut, on May 13, 1999 at 10:00 a.m., and any adjournment
thereof.
This Proxy when properly executed will be voted in the manner
directed herein by the undersigned stockholder. If no direction
is made, this Proxy will be voted for Proposals 1, 2, 3 and 4.
COGNITRONICS CORPORATION
P.O. BOX 11257
NEW YORK, NY 10203-0257
(Continued and to be signed on reverse side)
<PAGE> 32
1. ELECTION OF DIRECTORS
FOR all nominees listed below ___
WITHHOLD AUTHORITY to vote for all nominees listed below ___
EXCEPTIONS ___
Nominees: E.S. Davis, B.J. Kelley, J. Meehan, W.A. Merritt, T.P.
Murphy, D.H. Shepard and R.A. Strutt
(INSTRUCTIONS: To withhold authority to vote for any individual
nominee, mark the "Exceptions" box and strike a line through that
nominee's name above.)
2. TO APPROVE A PROPOSAL TO AMEND THE COMPANY'S 1990 STOCK OPTION PLAN to
increase the number of shares reserved for issuance thereunder by 145,000.
FOR ___ AGAINST ___ ABSTAIN ___
3. TO APPROVE A PROPOSAL TO ADOPT AND APPROVE THE COMPANY'S DIRECTORS' STOCK
OPTION PLAN for non-employee directors and officers and confirm and approve
the awards thereunder.
FOR ___ AGAINST ___ ABSTAIN ___
4. TO APPROVE THE SELECTION OF ERNST & YOUNG LLP as independent
auditors of the Company.
FOR ___ AGAINST ___ ABSTAIN ___
5. In their discretion, the Proxies are authorized to vote such
other business as may properly come before the meeting,
including any adjournment thereof.
Change of Address and or Comments Mark Here ___
Please sign exactly as name appears at left. When shares are held by joint
tenants, each should sign. When signing as attorney, or executor,
administrator, trustee or guardian, please give full title as such. If a
corporation, please sign in full corporate name by President or other
authorized officer. If a partnership, please sign in partnership name by
authorized person.
Dated: _________________________________, 1999
______________________________________________
Signature
______________________________________________
Signature if held jointly
Votes must be indicated (X) in Black or Blue ink.
Please mark, sign, date and return this Proxy promptly using the
enclosed envelope.