VIKING OFFICE PRODUCTS INC
10-Q, 1997-02-12
CATALOG & MAIL-ORDER HOUSES
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<PAGE>
 
                                   FORM 10-Q

                       SECURITIES AND EXCHANGE COMMISSION
                             Washington, D.C. 20549

[X]  QUARTERLY REPORT PURSUANT TO SECTION 13 OR 15(D) OF THE SECURITIES
                              EXCHANGE ACT OF 1934

For the quarterly period ended December 31, 1996

                                       OR

[ ]  TRANSITION REPORT PURSUANT TO SECTION 13 OR 15(D) OF THE SECURITIES
                              EXCHANGE ACT OF 1934

For the transition period from ___________ to ___________

Commission file number:  0-18237

                         VIKING OFFICE PRODUCTS, INC.
              ----------------------------------------------------
             (Exact name of registrant as specified in its charter)


          California                                     95-2082946
 ------------------------------------------------------------------------------
(State or other jurisdiction of             (I.R.S. Employer Identification No.)
incorporation or organization)
 
                             879 West 190th Street
                                P. O. Box 61144
                        Los Angeles, California  90061
- --------------------------------------------------------------------------------
                    (Address of Principal Executive Offices)
                                   (Zip Code)


                                (310) 225-4500
              ---------------------------------------------------
              (Registrant's Telephone Number, including area code)


- ------------------------------------------------------------------------------- 
(Former name, former address and former fiscal year, if changed since last 
 report)

     Indicate by check mark whether the registrant (1) has filed all reports
required to be filed by Section 13 or 15(d) of the Securities Exchange Act of
1934 during the preceding 12 months (or for such shorter period that the
registrant was required to file such reports), and (2) has been subject to such
filing requirements for the past 90 days.

                      YES      X      NO
                              ---         ---

     Indicate the number of shares outstanding of each of the issuer's classes
of common stock, as of the latest practicable date:
<TABLE> 
<CAPTION>
 
                CLASS        OUTSTANDING AT FEBRUARY 7, 1997
                -----        -------------------------------
            <S>                      <C> 
             Common Stock               83,793,055
 
</TABLE>

                                       1
<PAGE>
 
PART I - FINANCIAL INFORMATION

ITEM 1.  FINANCIAL STATEMENTS


                 VIKING OFFICE PRODUCTS, INC. AND SUBSIDIARIES
                          CONSOLIDATED BALANCE SHEETS
                            (Dollars in Thousands)
                                  (Unaudited)
<TABLE> 
<CAPTION> 
                                                              December 31,     June 28,     
                                                                  1996          1996        
                                                              ------------   ------------   
<S>                                                           <C>            <C>              
          ASSETS                                                                          
Current assets:   
     Cash and cash equivalents                                     $16,428      $11,693     
     Short-term investments                                         37,858       33,068     
     Accounts receivable, net                                      134,730      121,061     
     Merchandise inventories                                       101,693       81,753     
     Prepaid catalog costs                                          16,947       17,831     
     Prepaid expenses and other current assets                       3,029        3,430     
                                                                  --------     --------     
          Total current assets                                     310,685      268,836     
                                                                  --------     --------     
                                                                                            
Property and equipment, net                                        113,410       95,231     
                                                                                            
Other assets:                                                                               
     Deposits and other assets                                       7,267        6,590     
     Intangible assets, net                                         28,534       28,984     
                                                                  --------     --------     
          Total other assets                                        35,801       35,574     
                                                                  --------     --------     
               Total assets                                       $459,896     $399,641     
                                                                  ========     ========     
                                                                                            
   LIABILITIES AND STOCKHOLDERS' EQUITY                                                        
                                                                                            
Current liabilities:                                                                        
     Accounts payable and accrued expenses                        $110,053      $91,975     
     Sales and value added taxes payable                             3,428        3,956     
     Income taxes payable                                           30,719       26,149     
                                                                  --------     --------     
          Total current liabilities                                144,200      122,080     
                                                                  --------     --------     
                                                                                            
Deferred income taxes                                                2,532        2,532     
                                                                                            
Stockholders' equity:                                                                       
     Common stock                                                  103,742       98,567     
     Unamortized value of long-term incentive stock grant           (5,244)      (4,346)    
     Retained earnings                                             214,539      181,722     
     Cumulative foreign currency translation adjustment                127         (914)    
                                                                  --------     --------     
          Total stockholders' equity                               313,164      275,029     
                                                                  --------     --------     
                                                                                            
               Total liabilities and stockholders' equity         $459,896     $399,641     
                                                                  ========     ========      

</TABLE> 

                                       2
<PAGE>
 
                 VIKING OFFICE PRODUCTS, INC. AND SUBSIDIARIES
                  CONDENSED CONSOLIDATED STATEMENTS OF INCOME
                   (In Thousands, Except Per Share Amounts)
                                  (Unaudited)

<TABLE> 
<CAPTION> 
                                                             Three Months Ended              Six Months Ended
                                                                  December 31,                  December 31,
                                                            -----------------------        ----------------------- 
                                                              1996           1995             1996          1995
                                                            --------       --------        ----------    --------- 
<S>                                                        <C>            <C>             <C>            <C>     
Revenues                                                    $316,494       $250,437        $607,026       $480,447     
                                                                                                                       
Cost of goods sold, including delivery                       205,874        164,991         393,876        314,990     
                                                            --------       --------        --------       --------

Gross profit                                                 110,620         85,446         213,150        165,457     
                                                                                                                       
Selling, general & administrative expenses                    87,983         68,221         168,018        129,536     
                                                            --------       --------        --------       --------

Operating income                                              22,637         17,225          45,132         35,921     
                                                                                                                       
Other income                                                   2,528          2,171           4,654          4,195     
                                                                                                                       
Interest expense                                                  26             37              52            108     
                                                            --------       --------        --------       --------
                                                                                                                       
Income before income taxes                                    25,139         19,359          49,734         40,008     
                                                                                                                       
Income taxes                                                   8,554          6,549          16,917         13,896     
                                                            --------       --------        --------       --------
                                                                                                                       
Net income                                                  $ 16,585       $ 12,810        $ 32,817       $ 26,112     
                                                            ========       ========        ========       ========
Net income per common and common                                                                                       
     equivalent share                                       $   0.19       $   0.15        $   0.38       $   0.30     
                                                            ========       ========        ========       ========
                                                                                                                       
Weighted average number of common                                                                                      
     and common equivalent shares                             87,500         86,800          87,500         86,200      
                                                            ========       ========        ========       ========
</TABLE> 

                                       3
<PAGE>
 
                 VIKING OFFICE PRODUCTS, INC. AND SUBSIDIARIES
                     CONSOLIDATED STATEMENTS OF CASH FLOWS
                            (Dollars in Thousands)
                                  (Unaudited)
<TABLE> 
<CAPTION> 
                                                                              Six Months Ended                    
                                                                                 December 31,                        
                                                                          -------------------------
                                                                            1996             1995   
                                                                          --------         --------
<S>                                                                     <C>              <C> 
Cash flows from operating activities:                                                                   
     Cash received from customers                                         $589,429         $457,152     
     Cash paid to suppliers and employees                                 (545,399)        (437,679)    
     Interest received                                                       1,737            1,116     
     Interest paid                                                             (52)            (108)    
     Income taxes paid                                                     (14,068)          (1,155)    
                                                                          --------         --------
          Net cash provided by operating activities                         31,647           19,326     
                                                                                                        
Cash flows from investing activities:                                                                   
     Capital expenditures                                                  (25,636)         (30,292)    
     Short-term investments                                                 (4,790)           8,216     
     Proceeds from sale of property and equipment                              183              196     
     Issuance of notes receivable and other                                   (637)          (4,140)    
                                                                          --------         --------
          Net cash used in investing activities                            (30,880)         (26,020)    
                                                                                                        
Cash flows from financing activities:                                                                   
     Proceeds from issuance of common stock                                  4,429            2,456     
                                                                          --------         --------
          Net cash provided by financing activities                          4,429            2,456     
                                                                                                        
Effect of exchange rate changes on cash                                       (461)            (885)    
                                                                          --------         --------
Net increase (decrease) in cash and cash equivalents                         4,735           (5,123)    
                                                                                                        
Cash and cash equivalents, beginning of period                              11,693           11,080     
                                                                          --------         --------
                                                                                                        
Cash and cash equivalents, end of period                                  $ 16,428         $  5,957     
                                                                          ========         ========
Reconciliation of net income to net cash provided by                                                    
   operating activities:                                                                                
     Net income                                                            $32,817          $26,112     
     Adjustments to reconcile net income to net cash                                                    
     provided by operating activities:                                                                  
          Depreciation and amortization                                      9,137            6,240     
          (Gain) loss on sale of property and equipment                        (46)             111     
          Provision for doubtful accounts and customer returns               6,124            4,886     
          Increase in accounts receivable                                  (16,889)         (23,458)    
          Increase in merchandise inventories                              (18,683)         (29,438)    
          Decrease in prepaid expenses and other current assets              1,551            4,292     
          Increase in accounts payable and accrued expenses                 14,321           21,433     
          Increase in other liabilities                                      3,315            9,148     
                                                                          --------         --------
                 Total adjustments                                          (1,170)          (6,786)    
                                                                          --------         --------
                                                                                                        
Net cash provided by operating activities                                 $ 31,647         $ 19,326      
                                                                          ========         ========
</TABLE> 

                                       4
<PAGE>
 
                 VIKING OFFICE PRODUCTS, INC. AND SUBSIDIARIES

                         NOTES TO FINANCIAL STATEMENTS
                         -----------------------------
                                  (UNAUDITED)

1.  FINANCIAL STATEMENTS

    The condensed financial statements included herein have been prepared by the
Company, without audit, pursuant to the rules and regulations of the Securities
and Exchange Commission and reflect all adjustments, consisting only of normal
recurring adjustments, which, in the opinion of management, are necessary for a
fair presentation of the results of the interim periods presented.

    Certain information and footnote disclosures normally included in financial
statements prepared in accordance with generally accepted accounting principles
have been condensed or omitted pursuant to such rules and regulations, although
the Company believes that disclosures are adequate to make the information
presented not misleading. It is suggested that these condensed financial
statements be read in conjunction with the financial statements and the notes
thereto included in the Company's Annual Report to Shareholders for the year
ended June 28, 1996.

    The June 28, 1996 Condensed Consolidated Balance Sheet was derived from the
audited Consolidated Balance Sheet at June 28, 1996, which was incorporated by
reference in the Company's annual report on Form 10-K.

    In October 1995, The Financial Accounting Standards Board issued Statement
of Financial Accounting Standards ("SFAS") No. 123, "Accounting for Stock-Based
Compensation", which is effective for the Company beginning July 1, 1996. SFAS
No. 123 requires expanded disclosure of stock-based compensation arrangements
with employees and encourages (but does not require) compensation cost to be
measured based on the fair value of the equity instrument awarded. Companies are
permitted, however, to continue to apply APB Opinion No. 25, which recognizes
compensation cost based on the intrinsic value of the equity instrument awarded.
The Company will continue to apply APB Opinion No. 25 to its stock based
compensation awards to employees and will disclose the required pro forma effect
on net income and earnings per share.

                                       5
<PAGE>
 
ITEM 2.  MANAGEMENT'S DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS
         -----------------------------------------------------------------------
         OF OPERATIONS
         -------------

     Viking Office Products, Inc. ("Viking" or the "Company") operated nine
distribution centers throughout the United States, two in Australia and seven in
Europe. Operations in the foreign countries account for an increasing percentage
of the Company's consolidated revenues and expenses, and an increasing amount of
Viking's consolidated assets. The asset and liability accounts of Viking's
foreign subsidiaries are translated for consolidated financial reporting
purposes into United States Dollar amounts at period end exchange rates. Revenue
and expense accounts are translated at weighted average exchange rates for the
period. Foreign currency fluctuations did not materially impact the results of
operations for the three months and six months ended December 31, 1996.

     The following table shows, for the periods indicated, the percentage
relationships to revenues of items included in the Condensed Consolidated
Statements of Income and the percentage changes in the dollar amounts of such
items from period to period.

<TABLE> 
<CAPTION> 
                                                                                                        Percentage
                                                                                                    Increase (Decrease)
                                            Three Months Ended          Six Months Ended      -------------------------------
                                               December 31,               December 31,            3 Months      6 Months         
                                           --------------------       --------------------    --------------- ---------------    
                                            1996          1995         1996          1995      1996 vs. 1995   1996 vs. 1995     
                                           ------        ------       ------        ------    --------------- ---------------    
<S>                                        <C>          <C>          <C>           <C>             <C>            <C> 
Revenues                                    100.0%       100.0%       100.0%        100.0%          26.4%           26.3%        
                                                                                                                                 
Cost of goods sold, including delivery       65.0%        65.9%        64.9%         65.6%          24.8%           25.0%        
                                            ------       ------       ------        ------                               
Gross profit                                 35.0%        34.1%        35.1%         34.4%          29.5%           28.8%        
                                                                                                                                 
Selling, general & administrative 
 expenses                                    27.8%        27.2%        27.7%         26.9%          29.0%           29.7%        
                                            ------       ------       ------        ------                               
                                                                                                                                 
Operating income                              7.2%         6.9%         7.4%          7.5%          31.4%           25.6%        
                                                                                                                                 
Other income                                  0.8%         0.8%         0.8%          0.8%          16.4%           10.9%        
                                                                                                                                 
Interest expense                              0.0%         0.0%         0.0%          0.0%            NA              NA         
                                            ------       ------       ------        ------                               
                                                                                                                                 
Income before income taxes                    8.0%         7.7%         8.2%          8.3%          29.9%           24.3%        
                                                                                                                                 
Income taxes                                  2.7%         2.6%         2.8%          2.9%          30.6%           21.7%        
                                            ------       ------       ------        ------                               
                                                                                                                                 
Net income                                    5.3%         5.1%         5.4%          5.4%          29.5%           25.7%        
                                            ------       ------       ------        ------                               
</TABLE> 


THREE MONTHS ENDED DECEMBER 31, 1996 COMPARED TO THE THREE MONTHS ENDED DECEMBER
- --------------------------------------------------------------------------------
31, 1995.
- ---------

    Revenues for the three months ended December 31, 1996 were $316.5 million,
an increase of $66.1 million, or 26.4%, over the three months ended December 31,
1995. European revenues were $186.4 million, an increase of 41.6% over the
comparable period of the prior year. European operations included the United
Kingdom, The Republic of Ireland, France, Belgium, Luxembourg, The Netherlands
and Germany. In Australia, revenues were $15.3 million, increasing 25.1% over
last year. International operations accounted for more than 63% of the second
quarter revenues. United States revenues were $114.8 million, an increase of
7.7% versus the same period last year. This slower growth rate was due primarily
to lower selling prices of paper products. On a company-wide basis, during the
three months ended December 31, 1996, the number of catalogs mailed increased
14.2%, the number of customers who purchased products increased 25.1% and the
average revenue per customer increased by 1.0% since last year.

     Gross profit for the three months ended December 31, 1996 increased by
$25.2 million, or 29.5% over last year. As a percentage of revenues, gross
profit increased from 34.1% in the three months ended December 31, 1995 to 35.0%
in the current quarter. The increase in gross profit is primarily attributable
to decreases in the costs of paper products and higher volume rebates earned on
inventory purchases.

                                       6
<PAGE>
 
     Selling, general and administrative expenses for the three months ended
December 31, 1996 increased by $19.8 million, or 29.0% over the prior year. As a
percentage of revenues, these expenses increased from 27.2% in the three months
ended December 31, 1995 to 27.8% in the three months ended December 31, 1996.
This increase was primarily due to higher expenses in Germany, lower than
expected revenues in the United States and France, as well as start up and early
operating expenses for new distribution centers in Europe and in the United
States.

     Other income for the three months ended December 31, 1996 increased by
$357,000, or 16.4% over the comparable period of the prior year. The three
months ended December 31, 1996 included more cash discounts received on higher
inventory purchases.

     Income taxes for the three months ended December 31, 1996 increased by $2.0
million due to higher pretax earnings. The effective tax rate increased from
33.8% for the three months ended December 31, 1995 to 34.0% for the current
period.

     Consolidated net income for the quarter ended December 31, 1996 was $16.6
million, an increase of 29.5% over the comparable period of the prior year.
Consolidated earnings per share were $.19 compared to $.15 last year.

SIX MONTHS ENDED DECEMBER 31, 1996 COMPARED TO THE SIX MONTHS ENDED DECEMBER 31,
- --------------------------------------------------------------------------------
1995.
- -----

     Revenues for the six months ended December 31, 1996 were $607.0 million, an
increase of $126.6 million, or 26.3%, over the six months ended December 31,
1995. European revenues were $352.2 million, an increase of 41.9% over the prior
year. European operations included the United Kingdom, The Republic of Ireland,
France, Belgium, Luxembourg, The Netherlands and Germany. In Australia, revenues
were $30.7 million, increasing 26.0% over last year. International operations
accounted for more than 63% of the revenues for the six months ended December
31, 1996. United States revenues were $224.1 million, an increase of 7.9% over
last year. This slower growth rate was due primarily to lower selling prices of
paper products versus last year. On a company-wide basis, during the six months
ended December 31, 1996, the number of catalogs mailed increased 16.6%, the
number of customers who purchased products increased 22.0% and the average
revenue per customer increased by 3.6% since last year.

     Gross profit for the six months ended December 31, 1996 increased by $47.7
million, or 28.8% over last year. As a percentage of revenues, gross profit
increased from 34.4% in the six months ended December 31, 1995 to 35.1% in the
current period. The increase in gross profit is primarily attributable to
decreases in the costs of paper products and higher gross profit in the newer
markets in Europe, as well as higher volume rebates earned on inventory
purchases.

     Selling, general and administrative expenses for the six months ended
December 31, 1996 increased by $38.5 million, or 29.7% over the prior year. As a
percentage of revenues, these expenses increased from 26.9% in the six months
ended December 31, 1995 to 27.7% in the six months ended December 31, 1996. This
percentage increase was primarily due to higher expenses in Germany, lower than
expected revenues in the United States and France, as well as start up and early
operating expenses for new distribution centers in Europe and in the United
States.

     Other income for the six months ended December 31, 1996 increased by
$459,000, or 10.9% over the comparable period of the prior year. This year
included more cash discounts received on higher inventory purchases.

     Income taxes for the six months ended December 31, 1996 increased by $3.0
million due to higher pretax earnings. The effective tax rate decreased from
34.7% for the six months ended December 31, 1995 to 34.0% for the current
period. This decrease was primarily attributable to the use of foreign losses
available to offset domestic taxable income.

                                       7
<PAGE>
 
    Consolidated net income for the six months ended December 31, 1996 was $32.8
million, an increase of 25.7% over the six months ended December 31, 1995.
Consolidated earnings per share were $.38 compared to $.30 last year.

LIQUIDITY AND CAPITAL RESOURCES
- -------------------------------

     Viking's primary source of liquidity has been cash flow from operations.
Viking believes that its existing cash and short-term investments, funds
generated from operations and available credit under its revolving credit
facility will be sufficient to finance its working capital requirements for the
foreseeable future. At December 31, 1996, the Company had working capital of
$166.5 million compared to $146.8 million at June 28, 1996. The improved working
capital position primarily reflects increased net income, net of investing
activities, which consisted primarily of capital expenditures. Cash provided by
operating and financing activities that exceeded current working capital and
capital expenditures requirements was invested in short-term marketable
securities.

     Capital expenditures amounted to $25.6 million for first six months of
fiscal 1997 as Viking continued to invest in domestic and international
operations, particularly in Europe. Viking believes there are substantial
opportunities throughout Europe to expand its business. In January 1997, Viking
began cross border operations into Austria, and plans to enter Italy in calendar
1997. Capital expenditures related to expansion have been funded by cash from
operations. In fiscal 1997, capital expenditures are expected to be between $50
million and $60 million.

     Viking has a revolving credit agreement which provides for an unsecured
revolving credit facility up to $60 million through June 2001. Advances under
this credit facility bear interest at the bank's base rate or, at the option of
Viking, the LIBOR rate plus a percentage spread based upon certain defined
ratios. In addition, Viking is required to pay a commitment fee of 1/8% on the
total amount of the revolving credit facility. The availability of the line of
credit is subject to Viking's maintenance of certain financial ratios. At
December 31, 1996, no amounts were outstanding under this credit facility and
the entire $60 million was available for borrowing.

                                       8
<PAGE>
 
PART II - OTHER INFORMATION

ITEM 2. CHANGES IN SECURITIES.

  (a) On January 20, 1997, the Board of Directors amended the Bylaws of the
corporation to add provisions requiring shareholders to provide advance notice
of business proposed to be brought before, and of nominations of directors to be
made at, annual shareholder meetings, in order to help management of the
corporation regulate the conduct of the annual meetings.

  Under the amended Bylaws, a shareholder must advise the corporation in writing
at least 60 days but not more than 90 days prior to the proposed annual meeting
date of the shareholder's intent to propose business to be acted upon at the
meeting or to nominate one or more persons for election as directors. However,
if the corporation fails to give notice or to make a public announcement of the
date set for the annual meeting at least 70 days prior thereto, the
shareholder's proposal or nomination must be received by the corporation no
later than the tenth day following the date notice or public announcement of the
date of the annual meeting is given. A shareholder is required to provide
certain information with the notice, including the shareholder's stock holdings.
Failure to give proper notice will result in denial of the shareholder's right
to propose such business or make a nomination at the meeting.

                                       9
<PAGE>
 
ITEM 4. SUBMISSION OF MATTERS TO A VOTE OF SECURITY HOLDERS

     The annual meeting of shareholders for Viking Office Products, Inc. was
held on November 14, 1996. At the meeting, the shareholders elected a Board of
Directors pursuant to management's nomination in the proxy statement dated
October 3, 1996.

     At the meeting, the shareholders also voted to approve the President's
Performance Based Bonus Plan and to ratify the selection of Deloitte and Touche
as independent auditors.

     The vote on the proposal to adopt the President's Performance based Bonus
plan was as follows:

<TABLE>
<CAPTION>
 
               VOTES FOR              AGAINST           ABSTENTIONS
               ---------              -------           -----------
             <S>                     <C>               <C>
               64,757,320             545,541             112,757
 
</TABLE> 

     The vote on the proposal to ratify the selection of auditors was as
 follows:
<TABLE> 
<CAPTION> 

               VOTES FOR              AGAINST           ABSTENTIONS
               ---------              -------           -----------
             <S>                     <C>               <C>
               68,182,090              32,343              26,103
 
</TABLE>

                                       10
<PAGE>
 
ITEM 5. OTHER INFORMATION.

     On January 20, 1997, the Board of Directors adopted a Shareholder Rights
Plan designed to assure that all Viking shareholders receive fair and equal
treatment in the event of any proposed takeover of the Company, and to guard
against partial tender offers, open market accumulations and other abusive
tactics to gain control of Viking without paying all stockholders a control
premium. The Board of Directors declared a dividend of one Preferred Share
Purchase Right (a "Right") for each outstanding share of common stock. The
Rights have an exercise price of $150, trade automatically with shares of Viking
common stock and are exercisable if a person or a group acquires 15% or more of
Viking's common stock or announces a tender offer for 15% or more of the common
stock. Each Right entitles the holder to purchase, at the Rights then current
exercise price, a number of common shares of Viking (or, under certain
circumstances, of the acquiring person or entity) having a market value of twice
the Rights exercise price. Viking's board is entitled to redeem the Rights at
$0.01 per Right at any time before the 10th day after a person has acquired 15%
or more of the outstanding common stock. The dividend was distributed to
shareholders of record on February 3, 1997. The Rights expire in ten years.

                                       11
<PAGE>
 
ITEM 6. EXHIBITS AND REPORTS ON FORM 8-K.

(a)  THE FOLLOWING EXHIBITS ARE FILED AS PART OF THIS REPORT:

     3.6  Amendment to the Bylaws of the corporation

     27   Financial Data Schedule

(b)  REPORTS ON FORM 8-K.

     On January 31, 1997, the Company filed a report on Form 8-K containing a
     report on Item 5 with respect to the adoption of a Shareholder Rights Plan,
     which was adopted by the Board of Directors on January 20, 1997.

                                       12
<PAGE>
 
SIGNATURE
- ---------


Pursuant to the requirements of the Securities Exchange Act of 1934, the
Registrant has duly caused this report to be signed on its behalf by the
undersigned, thereunto duly authorized.


                                       VIKING OFFICE PRODUCTS, INC.



DATE:  February 7, 1997             BY:  /s/ Frank R. Jarc
                                       -------------------------
                                       Executive Vice President,
                                       Chief Financial Officer


                                    BY:  /s/ Keith Bjelajac
                                       -------------------------
                                       Corporate Controller

                                       13

<PAGE>
 
                                                                     EXHIBIT 3.6

EXHIBIT 3.6 TO FORM 10-Q FOR THE QUARTER ENDED DECEMBER 31, 1996 AMENDMENT TO
- -----------------------------------------------------------------------------
THE BYLAWS OF THE CORPORATION
- -----------------------------


                            CERTIFICATE OF SECRETARY

THIS IS TO CERTIFY:

     That I am the duly elected, qualified and acting Secretary of Viking Office
Products, Inc., a California corporation (the "corporation");

     That the following resolutions, which are not inconsistent with Articles of
Incorporation of the corporation, as amended, and have not been modified or
rescinded, were unanimously adopted by the Board of Directors of the corporation
on January 20, 1997:

          "RESOLVED that Article II, Section 2.2, of the Bylaws of the
     corporation be and it hereby is amended to read in its entirety as follows:

     'Section 2.2  ANNUAL MEETINGS

          The annual meeting of shareholders shall be held on July 1 (but if
     such day is a legal holiday, then on the next succeeding business day) at
     the hour of 10:00 o'clock in the a.m., Pacific Time, or such other day and
     time as the Board of Directors may select, at which meeting the
     shareholders shall elect by plurality vote a Board of Directors, consider
     reports of the affairs of the corporation, and transact such other business
     as may properly be brought before the meeting.

          To be properly brought before the annual meeting, business must be
     either (i) specified in the notice of annual meeting (or any supplement or
     amendment thereto) given by or at the direction of the Board of Directors,
     (ii) otherwise brought before the annual meeting by or at the direction of
     the Board of Directors, or (iii) otherwise properly brought before the
     annual meeting by a shareholder. In addition to any other applicable
     requirements, for business to be properly brought before an annual meeting
     by a shareholder, the shareholder must have given timely notice thereof in
     writing to the Secretary of the corporation. To be timely, a shareholder's
     notice must be delivered to or mailed and received at the principal
     executive offices of the corporation not less than sixty (60) days nor more
     than ninety (90) days prior to the meeting, provided, however, that in the
     event that less than seventy (70) days notice or prior public disclosure of
     the date of the annual meeting is given or made to shareholders, notice by
     a shareholder, to be timely, must be received no later than the close of
     business on the tenth (10th) day following the day on which such notice of
     the date of the annual meeting was mailed or such public disclosure was
     made, whichever first occurs. A shareholder's notice to the Secretary shall
     set forth (a) as to each matter the shareholder proposes to bring before
     the annual meeting (i) a brief description of the business desired to be
     brought before the annual meeting and the reasons for conducting such
     business at the annual meeting, and (ii) any material interest of the
     shareholder in such business, and (b) as to the shareholder giving the
     notice (i) the name and record address of the shareholder and (ii) the
     class, series and number of shares of capital stock of the corporation
     which are beneficially owned by the shareholder. Notwithstanding anything
     in these Bylaws to the contrary, no business shall be conducted at the
     annual meeting except in accordance with the procedures set forth in this
     Article II, Section 2.2. The officer of the corporation presiding at an
     annual meeting shall, if the facts warrant, determine and declare to the
     annual meeting that business was not properly brought before the annual
     meeting in accordance with the provisions of this Article II, Section 2.2,
     and if such 
<PAGE>
 
     officer should so determine, such officer shall so declare to the annual
     meeting and any such business not properly brought before the meeting shall
     not be transacted.'

          RESOLVED that Article III, Section 3.3, of the Bylaws of the
     corporation be and it hereby is amended to read in its entirety as follows:

     'Section 3.3.  ELECTION AND TENURE OF OFFICE

          The directors shall be elected at the annual meeting of the
     shareholders. Each director, including a director elected to fill a
     vacancy, shall hold office until the next annual meeting and until a
     successor has been elected and qualified.

          Nominations of persons for election to the Board of Directors of the
     corporation at the annual meeting may be made at such meeting by or at the
     direction of the Board of Directors, by any committee or persons appointed
     by the Board of Directors or by any shareholder of the corporation entitled
     to vote for the election of directors at the meeting who complies with the
     notice procedures set forth in this Article III, Section 3.3. Such
     nominations by any shareholder shall be made pursuant to timely notice in
     writing to the Secretary of the corporation. To be timely, a shareholder's
     notice shall be delivered to or mailed and received at the principal
     executive offices of the corporation not less than sixty (60) days nor more
     than ninety (90) days prior to the meeting; provided, however, that in the
     event that less than seventy (70) days notice or prior public disclosure of
     the date of the meeting is given or made to shareholders, notice by the
     shareholder, to be timely, must be received no later than the close of
     business on the tenth (10th) day following the day on which such notice of
     the date of the meeting was mailed or such public disclosure was made,
     whichever first occurs. Such shareholder's notice to the Secretary shall
     set forth (i) as to each person whom the shareholder proposes to nominate
     for election or reelection as a director, (a) the name, age, business
     address and residence address of the person, (b) the principal occupation
     or employment of the person, (c) the class and number of shares of capital
     stock of the corporation which are beneficially owned by the person, and
     (d) any other information relating to the person that is required to be
     disclosed in solicitations for proxies for election of directors pursuant
     to the Rules and Regulations of the Securities and Exchange Commission
     under Section 14 of the Securities Exchange Act of 1934, as amended; and
     (ii) as to the shareholder giving the notice (a) the name and record
     address of the shareholder and (b) the class and number of shares of
     capital stock of the corporation which are beneficially owned by the
     shareholder. The corporation may require any proposed nominee to furnish
     such other information as may reasonably be required by the corporation to
     determine the eligibility of such proposed nominee to serve as a director
     of the corporation. No person shall be eligible for election as a director
     of the corporation unless nominated in accordance with the procedures set
     forth herein. The officer of the corporation presiding at an annual meeting
     shall, if the facts warrant, determine and declare to the meeting that a
     nomination was not made in accordance with the foregoing procedure, and if
     he should so determine, he shall so declare to the meeting and the
     defective nomination shall be disregarded.'

          RESOLVED FURTHER that the Secretary be and he is hereby authorized and
     directed to prepare and executive a certificate as to the adoption of the
     foregoing amendment to the Bylaws and to place a copy of said certificate
     in the minute book of the corporation."
<PAGE>
 
          IN WITNESS WHEREOF I have executed this Certificate of Secretary this
31st day of January 1997.


                                      /s/  Stephen R. Kroll, Secretary
                                      --------------------------------

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<PAGE>
 
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